Implementation of Document Management System at Nhava Sheva-(I,II,III,IV & V) Commissionerate, Mumbai Customs Zone-II. - Customs - STANDING ORDER No. 16/2015

OFFICE OF THE PRINCIPAL COMMISSIONER OF CUSTOMS (GENERAL) JAWAHARLAL NEHRU CUSTOM HOUSE, NHAVA SHEVA DISTT.- RAIGAD, MAHARASHTRA 400 707. TEL NO: 27242102 FAX: 27241828. F. No. S/12-Gen.-23/2015-16 AM(X) Dated: 29.04.2015 STANDING ORDER No. 16/2015 (Referred/amended vide SN-25-15) Sub: Implementation of Document Management System at Nhava Sheva-(I,II,III,IV V) Commissionerate, Mumbai Customs Zone-II. 1. Document Management System (DMS) would be made operational at Nhava Sheva-(I, II, III, IV V) Commissionerate, Mumbai Customs Zone-II w. e. f. 07.05.2015 by M/s Newgen Software Technology Ltd. for keeping the scanned copies of Shipping Bills (SB)/ Bills of Entry (BE) dockets in digital form. The primary objective of DMS is to preserve the digital copy (scanned copy) of the Import and Export dockets for all EXIM clearances made at Nhava Sheva-(I, II, III, IV V) Commissionerate, Mumbai Customs, Zone-II for the purposes of record and easy retrieval of data. 2. Document Management System Scanning Centre would be set up by M/s Newgen Software Technology Ltd under Manifest Clearance Department (MCD) in following centrally located identified CFS in Nhava Sheva-(I, II, III, IV V) Commissionerate: a. Nhava Sheva-I,II,III IV Commissionerate : CWC D Node, CFS, b. Nhava Sheva- V Commissionerate : Ashte Logistics Pvt. Ltd. CFS, 3. CBEC, as well as Commissionerates in Mumbai Customs, Zone-II, have issued several instructions pertaining to examination of cargo for import and export from time to time. The instructions contained herein below shall complement the existing instructions and shall in no way supersede or substitute the existing instructions for examination of cargo issued by CBEC/ JNCH. 4. On implementation of DMS, Customs Brokers / Trade / Industry / Importers and Exporters are compulsorily required to attach the EDI COPY of the DMS coupon issued for the purpose, in the Shipping Bill/Bill of Entry document set (docket) while handing over the same to the concerned officers of the Department at the time of Let Export Order (LEO) / Out of Charge Order (OOC) . This will be mandatory for all Dockets (document sets) effective from 7th May 2015. 5. All the Superintendents/Appraisers posted for examination and authorised to grant LEO/OOC are directed to ensure that, dockets consisting of Custom copy of Shipping Bill/Bill of Entry, invoice, packing list, and other essential/compulsory compliance documents should be collected at the time of granting/signing LEO/OOC without fail. The officers are also required to ensure that the EDI COPY of the coupon issued for the purpose is also attached to this docket. The collected dockets should be kept in the bins provided by M/s Newgen Software Technologies Pvt. Ltd. by the officers giving LEO/OOC. 6. Superintendents/Appraisers posted for examination and authorised to grant the LEO/OOC would forward the SB or BE dockets, on a daily basis to Superintendent/Appraiser i/c of MCD (through Senior Tax Assistant/Tax Assistant or Examining officer/Preventive officer or authorised CFS representative) in the Commissionerate. For this purpose transport/ vehicle is to be deployed by the concerned CFS as required under Handling of Cargo in Customs Area Regulations, 2009 . The dockets should be accompanied with a list in the format given along with this standing order as Annexure-A. In case the dockets are not received at DMS location the AC/DC, MCD should bring the same to the notice of AC/DC, Docks. 7. To ensure smooth functioning of DMS, one Appraiser/ Superintendent posted for examination would be nominated as Appraiser/ Superintendent, MCD in each CFS by ADC (Docks in charge of CFS) and it would be his/her duty to ensure through the authorised CFS representative that dockets of all the SB or BE generated on a given day are forwarded by the concerned CFS, to Superintendent/Appraiser i/c of MCD of the identified CFS where DMS is installed, in the Commissionerate. 8. The Superintendent/Appraiser i/c of MCD of the concerned Commissionerate would hand over the Dockets so received to the authorised representative of M/s Newgen Software Technologies Pvt. Ltd. Acknowledgment of the same should be taken from authorised representative of M/s Newgen Software Technologies Pvt. Ltd. The name and contact details of the authorised representatives will be circulated by M/s Newgen. 9. A separate box file should be maintained in each shed/CFS and the above mentioned list duly acknowledged should be filed in the box file. A separate storage area should be demarcated by the CFS/ Shed for these box files under intimation to the docks AC/DC. 10. On receipt of the dockets M/s Newgen Software Technologies Ltd. would scan all the documents within 48 hrs of its receipt. After scanning, an endorsement would be made by M/s Newgen on the SB/BE, mentioning scanning completed . pages . Sheets. M/s Newgen would then tag and box the dockets in accordance with terms of scope of work. These boxes containing the scanned dockets would be forwarded to the space earmarked for storing these boxes at MCD, Pundhe Village, under the supervision of Superintendent/Appraiser i/c of MCD of concerned Commissionerate (or Senior Tax Assistant/Tax Assistant) through concerned CFS for permanent storage within seven days after scanning. Stacking of cartons at MCD, Pundhe Village would be done by authorised representative of M/s Newgen Software Technologies Ltd. Whenever retrieval of document is required the same shall be retrieved by M/s Newgen on a written direction from the DC, EDI (SPOC). 11. Difficulties, if any, in the implementation of the above instructions may be brought to the notice of the undersigned. (S.H.HASAN) Pr. Commissioner of Customs (General) JNCH, Nhava Sheva