Procedure for issuing certificate/duplicate copy of Bill of Entry, in cases where the importers copy of EDI Bill of Entry is lost/misplaced/mutilated/destroyed- reg. - Customs - 06/2016

OFFICE OF THE COMMISSIONER OF CUSTOMS NEW CUSTOMS HOUSE, PANAMBUR, MANGALORE-10 C. No. S-49/07/2015 EDI Date: 29.02.2016 PUBLIC NOTICE No. 06/2016 Subject: Procedure for issuing certificate/duplicate copy of Bill of Entry, in cases where the importers copy of EDI Bill of Entry is lost/misplaced/mutilated/destroyed- reg. Attention of the Importers, Exporters, Customs House Brokers and the Trade is invited to the above mentioned subject. 2. In order to bring uniformity in the procedure for issuing certificate/duplicate copy of Bill of Entry, when the importers copy of EDI Bill of Entry is lost/misplaced/mutilated/destroyed, the procedure prescribed in the following paragraphs shall be followed. Documents to be submitted in case the EDI B/E is lost/misplaced/destroyed/mutilated. 3. The importer would approach their authorized bank with a request to obtain an attested/certified copy of the Bill of Entry if available with them and obtain a dated acknowledgement. In case the importer is unable to get a copy from the bank, the importer would make a request to the Assistant/Deputy Commissioner (EDI), clearly stating the purpose for issue of certificate supported by proof, along with the following documents: (i) A copy of the letter submitted to the bank and their acknowledgement. If a reply has been received from the bank, then copy of the reply shall also to be submitted. (ii) A police complaint/FIR evidencing that the EDI Bill of Entry has been lost (not required in case of mutilated B/E). (iii) An indemnity bond (duly notarized in the required proforma) to indemnify any loss of revenue to the Government due to misuse. (iv) The mutilated copy of the EDI Bill of Entry (in case of mutilated B/E only). Issuing of certificate 4. On receipt of the required documents, the Superintendent, EDI, shall scrutinize and verify the documents to ascertain whether all the prescribed documents have been submitted. In case of doubt, the Superintendent will bring the facts to the notice of Assistant/Deputy Commissioner (EDI). If the documents are not proper/complete, the same shall be returned to the importer within two days of receipt. If the documents submitted are proper, the Superintendent, EDI, shall verify all the relevant particulars and details from the EDI system. On such verification, the Superintendent, EDI, shall put up a draft Certificate (as per Annexure) in the relevant file to the Assistant/Deputy Commissioner (EDI). On approval of the draft, a Certificate signed by the Assistant/Deputy Commissioner (EDI), shall be issued to the importer. The certificate will clearly mention the purpose for which the certificate is issued. The EDI Section will maintain a register containing the particulars as per the following proforma:- Proforma of the register(for issuing certificate) to be maintained in the EDI Section. SI.No B/E no and date Name and address of the Importer Name of the CB Purpose for which the certificate is issued Date of issue of Certificate File No. Name and designation of the certificate issuing officer Issuing of Duplicate copy of Bill of Entry 5. In cases of utmost need when a bill of entry is statutorily required, a duplicate copy of Bill of Entry would be generated with the permission of the System Manager. In such cases, the importer shall have to make a specific request to the System Manager with reasons. The importer is required to submit documents stipulated in para 3 above and additionally the importer will also have to submit document/documents to justify the need for such Bill of Entry, including a letter from the authorities concerned stating that such Bill of Entry is required by the said authorities as per law and procedure. In such cases, on receipt of the required documents, the Superintendent, EDI, shall scrutinize and verify the documents to ascertain whether all the prescribed documents have been submitted. In case of doubt, the Superintendent shall bring the facts to the notice of Assistant/Deputy Commissioner, EDI. If the documents are not proper/complete, the same shall be returned to the importer across the counter or within two days of receipt. If the documents submitted are proper, the same shall be put up by the EDI Superintendent to the Assistant/Deputy Commissioner, EDI after verifying all the relevant particulars and details from the EDI system in the matter in the concerned file. If no discrepancy is found, the Assistant/Deputy Commissioner, EDI, will put up the same for approval and permission of the System Manager. If the System Manager does not find any omissions or discrepancies, generation of the duplicate copy of EDI Bill of Entry after following the necessary formalities shall be permitted. The duplicate copy so generated shall be signed by the Superintendent, EDI and issued to the importer. The duplicate bill of entry shall clearly mention the purpose for which it is being issued. The EDI Section shall maintain a register containing the particulars as per the following proforma:- Proforma of the register(for issuing duplicate copy of bill of entry) to be maintained in the EDI Section SI. No B/E no and date Name and address of the Importer Name of the CB Purpose for which the Duplicate B/E is issued Date of issue of Duplicate B/E File No. Name and designation of the Duplicate B/E issuing officer 6. The importers will have to pay a fee of ₹ 50 for the certificate/duplicate copy of Bill of Entry so issued, as prescribed under the Levy of fees (Customs Documents) Regulations, 1970. 7. The procedure prescribed may be followed scrupulously and any difficulty in the implementation/compliance may be brought to the notice of the undersigned. (Dr. M. SUBRAMANYAM) COMMISSIONER Annexure OFFICE OF THE COMMISSIONER OF CUSTOMS NEW CUSTOM HOUSE, PANAMBUR, MANGALORE 10 Certificate in lieu of lost/misplaced/destroyed/mutilated EDI Bill of Entry. 1. Purpose for which the Certificate issued : 2. Bill of Entry no. Date : 3. Importer name and address: 4. IEC No. : 5. Invoice No. Date : 6. Invoice Value : 7. Exchange Rate : 8. Assessable Value : 9. Gross/Net weight : 10. Duty Paid : 11. TR-6 Challan no. : 12. Date of Out of Charge : 13. Name of the supplier : 14. Declared CoO : 15. Description of Goods : Asstt./Deputy Commissioner of Customs (EDI), New Custom House, Mangalore.