Indian Customs EDI System (ICES) – Imports:- Automation of Customs Operations relating to IGM Submissions reg. - Customs - 64/2002

OFFICE OF THE COMMISSIONER OF CUSTOMS (GENERAL) NEW CUSTOM HOUSE, MUMBAI F. No. S/1-107/2001 EDP Date: 30.05.2002 Public Notice No. 64/2002 Sub: Indian Customs EDI System (ICES) Imports:- Automation of Customs Operations relating to IGM Submissions reg. Attention of Importers/CHA/Steamer Agents/Shipping agents/Shipping Lines and all other concerned are invited to the Public Notice No. 85/99 dated 29.07.99 regarding computerized processing of Bill of Entry in ICES. It has since been decided to implement a pilot project for import cargo involving EDI connectivity with Mumbai Port Trust and Shipping Lines/Steamer Agents at Mumbai Custom House. This would involve exchange of selected messages for import transaction electronically and would be implemented in a phased manner. Accordingly, the following changes are being made in the existing procedure for Imports under ICES with effect from 10.06.2002. These changes involve submission of some additional information while filing the IGM Declaration and the related changes in the procedure are indicated below. The existing procedure may be substituted/amended accordingly. 1. FILING OF THE IMPORT GENERAL MANIFEST (IGM) 1.1 As per Section 30 of Customs Act, 1962 read with Import Manifest (Vessel) Regulations 1971, the person in charge of the Vessel is required to file an IGM before the proper officer of customs within 24 hours after arrival of the Vessel. 1.2 To enable the importer/CHA to file the Bill of Entry under ICES (Import) IGM particulars are required to be filed electronically in the form of a declaration called IGM declaration. Under the existing EDI procedures IGM declaration consists of 2 parts a) Part-I : Vessel Details, b) Part-II : Cargo Details, (including Container detail) 1.3 The IGM declaration in two parts required to be filed in the Service Center. Simultaneously the IGM as per the prescribed format under IGM regulation is required to be filed manually in the Import Dept of Import Commissionarate of the Custom House. Further IGM declaration can be filed before arrival of the Vessel i.e. prior IGM declarations or after arrival of the Vessel i.e. final IGM declaration . 1.4 The information which could not be filed during the filing of prior IGM declaration can be supplemented after arrival of the Vessel. 2. SUBMISSION OF PRIOR IMPORT GENERAL MANIFEST (PRIOR IGM) DECLARATION : 2.1 Filing of prior IGM declaration: In the proposed procedures, Shipping Lines/Shipping Agents intending to submit IGM declarations before arrival of the vessel are required to file the declaration in the service center in three parts (Part-I, II III) as follows:- Part-I General declaration containing Vessel details. Part-II - Cargo Declaration containing Cargo details. Part-III - Container Declaration containing Container details. The modified format of the declaration in three parts Part-I, Part-II, Part-III is given as Annexure-I to this Public Notice 2.2 Shipping Line/Shipping Agent may file all the three parts of the IGM together or they may file Part-I first and the other two parts later. However these details should be filed before the arrival of the vessel. It is only after filing of all the details (Vessel details in Part-I, Cargo Declaration in Part-II Container Declaration in Part-III) that the IGM will be submitted to ICES. 2.3 Check list and generation of IGM No.: After confirmation of the particulars as per the check list generated by Shipping Line/Shipping Agent on filing of General Declaration in Part-I or after filing all the three declarations together, the IGM No. and IGM date will be generated by the system. Before generation of IGM No. date, data submitted in the declaration can be modified/deleted. IGM No. date so generated will be communicated to the Shipping Lines/Shipping Agent by generating a print out of IGM containing the IGM Number and date at the Service Centre. In the IGM print out, the field Vessel arrival date will remain blank. Two copies of such print out will be generated and both the copies will be handed over to the Shipping Line who will keep one copy for record purpose and submit the other copy along with manual IGM. 2.4 Manual IGM is to be filed in the Import Dept of Import Commissionarate as usual as per practice in vogue along with a copy of the IGM print out obtained from service centre. 3. CONVERSION OF PRIOR IMPORT GENERAL MANIFEST TO FINAL IMPORT GENERAL MANIFEST: 3.1 Record of Entry Inwards (i) On arrival of the vessel the shipping line/shipping agent will approach the Preventive Officer/Supdt., at Docks with the Entry Inward papers duly endorsed by the Boarding Preventive Officer/Supdt., (who boarded the Vessel on arrival) granting the Entry Inward and all other documents for recording of Entry Inwards details in the System. The application for record of Entry Inwards is given as Annexure VIII to this Public Notice. Before making the application, the shipping line would make payment of the light house dues. (ii) The Preventive Officer/Supdt., will examine all the entry inward papers signed by the Boarding officer and then will retrieve the data from the system (on screen) by entering the IGM number and the officer will update the database by entering the vessel arrival date (as given by the Boarding Officer), amount of lighthouse dues paid, challan number, date of payment of lighthouse dues and will then record entry inwards details in the system. (iii) After the entry inwards is recorded by the Preventive officer in the system, all the entry inward papers will be submitted to the Import Dept of Import Commissionarate of Customs House for regularisation of IGM as per existing procedure. 3.2 Submission of Supplementary information requesting for deletion of certain information and or substitution/amendment of information given earlier, after arrival of Vessel to convert the prior IGM to final IGM in the Service Centre. (i) After the Preventive Officer/Supdt., has recorded entry inwards, the Shipping line/Shipping agent may submit an application to the Dy. Commissioner (Imports Dept ) Of Import Commissionarate, with a request to permit filing of any amendment/substitution, addition or deletion of information which was given at the time of filing of prior IGM (vessel details in Part I, cargo container details in Part II III) in the Service Centre. Reasons with evidence for entry of additional information, amendment or deletion of information must also be given. After obtaining permission from the Dy. Commissioner (Imports) the declarations will be submitted in the Service Centre for data entry. The declarations will contain all the particulars, such as A) which were not filed during filing of prior IGM declarations earlier i.e., additional information, B) Or which are required to be substituted/amended or deleted. (ii) Vessel details in Part - I The supplementary information which includes additions and amendment/substitution of earlier information on vessel details can be filed in the format given as Annexure-II to this Public Notice. All data elements submitted previously at the prior IGM stage can be amended except the following parameters. (a) Vessel name Code (b) Voyage Number (c) Shipping line code (d) Shipping/Steamer Agent code (e) Port of arrival (f) GRT NRT (g) Date and time of Arrival If any of the aforesaid parameters is to be changed, a new IGM is required to be filed. (iii) Cargo Container details (Part II III) a) The particulars of cargo or container details of a new Bill of Lading of House Bill of Lading can be filed as additional information after arrival of the vessel in the format given at Annexure-III to this Public Notice. b) But if the particulars of Cargo were filed earlier, these can be substituted/amended by filing a request for amendment during finalisation of IGM in the format given at Annexure-IV to this Public Notice. However, line number and sub-line number cannot be amended. c) Particulars of a Container can be amended by filing a request for amendment in format given at Annexure-V to this Public Notice. However amendment of Container number is not permitted. d) Addition of a Container with its details can be made by making a request in format given as Annexure-VI to this Public Notice. e) Existing Cargo Lines and information of a container can be deleted by filing an application in the format as given in the Annexure-VII to this Public Notice. f) Amendment of Container number, Line number and Sub-Line number is not permitted. If amendment of Line number/Sub-line number and container number is required, then these particulars have to be deleted first and the new Line number/sub-line number or container number can be added.(Detailed procedure for amendment, deletion and addition may be referred at Para 5, 6 7). If no request for addition amendment or deletion is filed, the previous information provided while filing prior IGM will be treated as final. (iv) Check list: After confirmation of the particulars as per check list generated, the additional/amended, deleted IGM information will be submitted to the ICES for approval by the Dy. Commissioner (Imports) through the module provided in the system. (v) Communication of acceptance of information: Acceptance of the final information will be communicated to the Shipping Lines/Shipping Agents in the form of a final IGM print out. Two copies of such printout is generated and both the copies of IGM printout will be handed over to the Shipping Agent/Shipping Line out of which one copy is may be submitted along with the manual IGM documents and Entry Inward papers signed by the Boarding/Preventive Officer, in the Import Noting Section for regularization/finalisation of prior IGM as per existing procedure. 4. SUBMISSION OF FINAL IGM DECLARATION: In case the shipping line/Shipping Agent is filing the IGM after arrival of the vessel i.e. where no prior IGM is filed the following procedure shall be followed:- (i) Filling of declaration As all the particulars with respect to vessel, cargo and containers are available after arrival of the vessel, these particulars can be submitted as Final IGM declaration in the following format in the service center. Part-I - General Declaration containing Vessel details. Part-II - Cargo Declaration containing Cargo details. Part-III - Container Declaration containing Container details. Note: The final IGM Declaration format in Part I, II III is given in Annexure-I to this Public Notice. (ii) Check list After confirmation of the particulars as per the checklist generated, IGM No. and Date will be generated by the system. IGM data so entered will be submitted to the System for grant of Entry Inwards. (iii) Print out of Final IGM The particulars of IGM with IGM No. and Date will be communicated to the shipping line/shipping agent by generating a print out at the service center in duplicate. (iv) After filing of IGM in the service center the entry inwards will be granted by the Preventive Officer in the system. (v) Both the copies of print out so generated at the service center will be handed over to shipping line/shipping agent. One copy of the print out will be submitted by the shipping line/shipping agent to the Import Noting Section of the Custom House along with manual IGM documents. 5. AMENDMENT OF IGM PARTICULARS 5.1 Procedure of Amendment of IGM (i) The Shipping Lines/Shipping Agents are required to submit a written request to the Dy. Commissioner (Imports) seeking amendment of IGM particulars giving with reasons. If satisfied the Dy. Commissioner (Imports) will permit the amendment to be entered into the system. (ii) The Shipping Line/Shipping Agent then will present the amendment request in the service center for data entry. (iii) After the confirmation of the particulars as per checklist generated, the amended information/particulars will be submitted to the ICES for approval by Dy. Commissioner (Imports) through the module provided in the system. Note: - a) Amendment could be permitted only after allotment of IGM No. 5.2 NATURE OF AMENDMENT 5.2.1 Amendment of Vessel details. All parameters of Vessel details in IGM declaration Part-I could be amended except. 1. Vessel Name 2. Vessel Code (call sign) 3. Voyage No. 4. Shipping Line code 5. Shipping Agent code 6. Port of arrival 7. GRT NRT 8. Date time of arrival However, if the above parameters are required to be changed the IGM has to be cancelled. After the approval of the request for cancellation, a fresh IGM has to be filed with desired changes. Request for amendment of the Vessel particulars can be filed in the format given in Annexure-II to this Public Notice. Request for cancellation is required to be made by the shipping line/shipping agent to the Dy. Commissioner (Imports) and should be approved. Procedure of cancellation of IGM given in para-8 shall be followed for this purpose. Note: If cargo line information is already submitted vessel type cannot be amended as E Empty. 5.2.2 Amendment of Cargo details Particulars of cargo of a line/subline in Cargo Declaration in Part-II could be amended by filing a request in the format as given as Annexure-IV to this Public Notice. Note: For amendment of cargo of a line/subline, the Shipping Agent/Shipping Line has to indicate the line No./subline No. as indicated in the IGM printout obtained by him from the service centre while filing IGM. However the following parameters cannot be amended in the cargo declaration in Part II. 1. IGM No. Date 2. Line No. 3. Sub Line No. If amendments of cargo lines/sub-lines are required it can be done by deleting the cargo line along with all its particulars and then by entering particular of a new cargo line. Procedure for deletion as given in para-7.1 and procedure for addition of cargo line as given in para-6.1 shall be followed for the purpose. Note: - It is however be noted that deletion of Line No./Sub-line No. is not permitted if Bill of Entry is filled. Reuse of deleted Line number and Sub-line number is not permitted. 5.2.3 Amendment of Container details In Container details Part-III all particulars of a container of a line no./sub line no. could be amended. Request for amendment of details of a Container can be made in the format given in Annexure-V to this Public Notice. Note: For amendment of container details of a container of a line/sub line, the Shipping Agent/Shipping Line has to indicate the line no/subline no. as indicated in the IGM printout obtained by him from the service center while filing IGM. However, the amendment of Container Number is not permitted. If the Shipping Lines or Shipping Agent intends to substitute the Container No., he has to request for a deletion of the Container No. and after deletion is carried out in the System a new Container number with particulars can be added. The procedure for deletion of Container number as given in Para 7.2 and procedure for addition of Container number as given in Para 6.2 shall be followed for this purpose. 6. ADDITION OF CARGO LINES AND CONTAINER DETAILS. 6.1 Addition of Cargo Lines 6.1.1 In case where the Shipping Agent/Shipping Line intents to add/supplement the cargo particulars including container particulars of a Bill of Lading or House Bill of Lading, the following procedure will be followed to supplement the Cargo Lines. Note: If vessel type is declared as E EMPTY cargo lines cannot be supplemented. (i) The shipping lines/shipping agents are required to submit a written request in the format given as Annexure-III to this Public Notice to Dy. Commissioner (Imports) seeking addition of Cargo Lines in the IGM alongwith the reasons. If satisfied the Dy. Commissioner (Imports) will permit the addition of cargo lines to be entered into the system in the Service Centre. (ii) After the confirmation of the particulars as per check list generated by the shipping line/shipping agent, the addition of cargo line information/particulars will be submitted to the ICES for approval by Dy. Commissioner (Imports) through the module provided in the System. 6.2 Addition of Container particulars: (i) The shipping lines/shipping Agents are required to submit a written request in the format given as Annexure-VI to this Public Notice to the Dy. Commissioner (Imports) seeking addition of container particulars of a new container covered under a Bill of Lading/House Bill of Lading alongwith the reasons. If satisfied the Dy. Commissioner will permit the addition of container particulars to be entered into the system in the Service Centre. (ii) After confirmation of the particulars as per checklist generated, the addition of container particulars will be submitted to the ICES for approval by Dy. Commissioner (Imports) through the module provided in the system. 7. DELETION OF CARGO LINES: 7.1 In case of shipping lines/shipping agents intends to delete Cargo details of a particular line or sub-line, he may do so by following the procedure given below: (i) The shipping lines/shipping agents are required to submit a written request to the Dy. Commissioner (Imports) seeking deletion of Cargo details relating to a Line or a sub-line alongwith the reasons in the format as given in Annexure-VII to this Public Notice. If satisfied the Dy. Commissioner (Imports) will permit the deletion request of the cargo details to be entered in the system. (ii) The shipping line/shipping agent then will submit the request for deletion of cargo details in the service center for the purpose of data entry. (iii) After the confirmation of the particulars as per check list generated, the deletion of cargo details will be submitted to the ICES for approval by Dy. Commissioner (Imports) through the module provided in the system. Note: To delete the details of Cargo of a specific line or sub-line, the Line number, Subline number of the Cargo as mentioned in IGM printout be indicated. When the Cargo line is deleted the details of the Cargo including the Container particulars will also be deleted. Deletion will not be permitted if Bill of Entry is filed. 7.2 DELETION OF CONTAINER DETAILS In case Shipping Line/Shipping Agent intends to delete Container details of a specific container of a particular line or sub-line, he may do so by following the procedure given below. (i) The Shipping Lines/Shipping Agents are required to submit a written request to the Dy. Commissioner (Imports) seeking deletion of Container details of the specific container relating to a Line or a sub-line giving the reasons in the format as given in Annexure-VII to this Public Notice. If satisfied the Dy. Commissioner (Imports) will permit data entry of the deletion request in the Service Center. (ii) After the confirmation of the particulars as per check list generated, the deletion of container details will be submitted to the ICES for approval by Dy. Commissioner (Imports) through the module provided in the system. Note: To delete the details of Container of a specific line or sub-line, the Line number, Sub-line number as mentioned in IGM printout alongwith the Container number be indicated. Note: After entry of request for amendment/addition/deletion at the service center an Amendment Number will be generated by the System. The amendment no. will be communicated to the shipping line/shipping agent by the service center. 8. CANCELLATION OF IGM 8.1 In case of non-arrival of Vessel or some specific other reasons (as stated in Para 5.2.1) the Shipping Agent/Shipping Lines can request for cancellation of IGM to the Dy. Commissioner (Imports) specifying the reasons for cancellation as per the format given in Annexure-IX to this Public Notice. If satisfied, the Dy. Commissioner (Imports) will permit data entry of the cancellation request of IGM in the Service center. 8.2 The cancellation of IGM will be approved by the Dy. Commissioner (Imports) in the system through the module provided for the purpose. 8.3 Shipping Lines/Shipping Agents are required to submit the particulars for cancellation of IGM correctly otherwise the request will be rejected and error message will be transmitted to the Shipping Agent. 8.4 If the request is submitted at the Service Center, the error message is communicated through the enquiry window in the Service Center and the Shipping Line/Shipping Agent is required to rectify the error message before acceptance. However, if the request for cancellation is submitted through EDI interface, the error message in case of discrepancy will be transmitted through the same interface. 8.5 In case of a valid request for cancellation, the confirmation report about the vessel arrival will be obtained from Port. After obtaining the report from Port, Dy. Commissioner (Imports) will accept or reject the request. 8.6 The acceptance of cancellation or otherwise, will be confirmed to the Port as well as to the Shipping Line/Shipping Agent electronically if filed through EDI interface or it is communicated as a printed check up cancellation message from the service center and can also be checked up from the enquiry window of the Service Center. Note:- 1) It may be noted that in case of cancellation of IGM, all the Bills of Entry filed against the IGM will get cancelled. 2) Cancellation of final IGM is not permissible if entry is granted and the Bill of Entry is filed against as the IGM. 9. GRIEVANCE HANDLING: The Dy. Commissioner of Customs (Imports) may be approached by Shipping Lines/Shipping Agents for settlement of any problem faced at any stage during import clearance. They may also contact the Addl./Joint Commissioner of Customs, Import Commissionarate in this behalf, if necessary. For systems related problems, the Trade can approach EDI HELP DESK in the 2nd floor of Annex Bld They can also contact the EDI HELP DESK over phone no. 2657801. Sd/- (Ramesh Ramachandra) COMMISSIONER OF CUSTOMS (GENERAL)