Revised Contents of Application-Cum-Bidding Form and Manner of disclosure - SEBI - CIR/CFD/DIL/1/2016

CIRCULAR CIR/CFD/DIL/1/2016 January 01, 2016 To All Recognised Stock Exchanges All Depositories All Registered Merchant Bankers All Registered Registrars to an Issue and Share Transfer Agents All Registered Bankers to an Issue Dear Sir / Madam, Sub.: Revised Contents of Application-Cum-Bidding Form and Manner of disclosure 1. SEBI vide Circular no. CIR/CFD/POLICYCELL/11/2015 dated November 10, 2015 has streamlined the process of public issue of equity shares and convertibles. Among several measures, all the investors applying in a public issue are required to use only Application Supported by Blocked Amount (ASBA) facility for making payment. 2. Considering the above, format for application-cum-bidding-form and manner of disclsoure as specified vide SEBI Circular no. CIR/CFD/DIL/4/2011 dated September 27, 2011 has been revised. Full text of data fields required in Application-Cum-Bidding-Form is given at Annexure I and an illustrative format for application-cum-bidding-form is given at Annexure II. 3. This circular shall be applicable for all public issues opening on or after January 01, 2016. Pursuant to applicability of this Circular, aforesaid SEBI Circular dated September 27, 2011 shall stand rescinded. 4. All intermediaries are advised to take necessary steps to ensure compliance with this circular. Stock exchanges and depositories are advised to bring the provisions of this circular to the notice of the stock brokers and despository participants and also disseminate the same on their websites. 5. This Circular is issued in exercise of the powers conferred under Section 11 and Section 11A of the Securities and Exchange Board of India Act, 1992. 6. This Circular is available on SEBI website at www.sebi.gov.in under the categories Legal Framework and Issues and Listing . Yours faithfully, Narendra Rawat Deputy General Manager +91-22-26449383 narendrar@sebi.gov.in Annexure I A. General Instructions 1. The Application-Cum-Bidding Form (accompanied with abridged prospectus) would be printed in a booklet form of A4 size paper. 2. White color form for Resident Indian, Eligible NRIs applying on a non repatriation basis and Blue color form for Eligible NRIs, FVCIs, FIIs, their Sub-Accounts (other than Sub-Accounts which are foreign corporates or foreign individuals bidding under the QIB Portion), on a repatriation basis. 3. Syndicate Member/SCSB to note that stamp of Broker/SCSB/DP/RTA Branch shall be done only after bid has been uploaded. B. Main Application Form 1. Top of the application form shall have a Colored identifier strap incorporating the name of the issuer, ISIN number type of form (Repatriation/Non-Repatriation Form) 2. 8 digit Application Number 3. Stamp/Serial Number/Code of Syndicate Member, Broker/ SCSB/ Sub-Agent /Sub-broker/ escrow bank/Bank Branch/ DP/RTA 4. Name Contact Details of First/Sole Applicant {Name, Address, Email (optional), Telephone No. / Mobile (optional)} 5. PAN of First/Sole Applicant 6. Bidders Depository Account Details Check Box for NSDL and CDSL single 16- digit field (consisting of DP ID and Client ID) 7. Investor Category (Retail Individual, Non Institutional or QIB) 8. Investor Status (Separate Status for Repatriation/Non-Repatriation Form). 9. Bid Options - a. Columns for Bid Options (Option 1, Option 2 or Option 3), Number of equity shares bid, Price per equity shares (sub-columns for Bid price, discount(if any) and Net price) b. Attention of investors to be drawn to instruction that only retail individual investors can bid at Cutoff. c. Check-Box for Cut-Off d. Instruction that i. Bids must be in multiple of bid lot as advertised ii. Price in multiples of Re 1 only iii. Number of shares and price per share be given in figures only 10. Payment Details: a. Amount Blocked in figures in words b. ASBA: Bank Account Number Bank Name and Branch 11. A confirmation by the Applicant (on behalf of joint bidders) that he/she has read, understood and agrees to such confirmations 12. Signature of First/Sole Applicant (with date) 13. Signature of Account holder(s) upto 3 (in case of joint accounts) for ASBA 14. Authorization for necessary action by SCSBs for making the application 15. Broker/ SCSB / RTA / DP Stamp (Acknowledging upload of Bid in Stock ExchangeSystem) 16. Acknowledgement Slip for Broker / SCSB / RTA / DP a. 8 digit Application Number b. Bidders Depository Account Details Single 16-digit field (consisting of DP ID and Client ID) c. PAN of First/Sole applicant d. Amount Blocked less discount (if any) in figures e. Payment Details (ASBA Bank Account No., Bank branch) f. Received from Name, Telephone/Mobile and Email of Bidder g. Stamp Signature of Banker 17. Acknowledgement Slip for Bidder a. Columns for Bid Options (Option 1, Option 2 or Option 3), rows for Number of equity shares bid, Bid price, Total Amount blocked b. 8 digit Application Number c. Name of First/Sole Applicant d. Acknowledgement of Broker / SCSB / RTA / DP e. Payment Details (ASBA Bank Account No., Bank Branch) C. Overleaf of main Application Form 1. Bidder s Undertaking and Confirmations 2. Instructions corresponding to each item of main application form and specific instruction regarding : a. Name (Name should be given exactly as appearing in DP records) b. Instruction regarding PAN c. Information regarding use of demographic details d. Terms of Present Issue viz. Minimum Maximum bid Size, Bid lot Price Band, Margin Amount, bidding instructions e. Definition of Bid i.e. bid should be defined as indication to make an offer and not as an offer . f. Other instructions g. Contact Details of First / Sole Applicant h. Instructions with respect to payment / payment instrument i. Instructions at the back of Acknowledgement Slip for Bidder i. Company Contact Details ii. Registrar Contact Details iii. Contact persons in case of queries pertaining to allotment/credit of shares, submission and upload of ASBA bids D. Bid Revision Application Form 1. Top of the application form shall have a Colored identifier strap incorporating the name of the issuer, ISIN number type of form (Repatriation/Non-Repatriation Form). 2. 8 digit Application Number (Same as that of Main Application form) 3. Stamp/Serial Number/Code of Syndicate Member, Broker/ SCSB/ Sub-Agent /Sub-broker/ escrow bank/Bank Branch/ DP/RTA 4. Name of First/Sole Applicant 5. PAN of First/Sole Applicant 6. Bidders Depository Account Details Check Box for NSDL and CDSL single 16-digit field (consisting of DP ID and Client ID) 7. Options for change of Bid a. From i. Columns for Bid Options (Option 1, Option 2 or Option 3), Number of equity shares bid, Price per equity shares (sub-columns for Bid price, discount, if any and Net price) ii. Check-Box for Cut-Off iii. Watermark in background indicating Old Bid b. To i. Columns for Bid Options (Option 1, Option 2 or Option 3), Number of equity shares bid, Price per equity shares (sub-columns for Bid price, discount, if any and Net price) ii. Check-Box for Cut-Off iii. Watermark in background indicating Revised Bid c. Instruction that i. Bids must be in multiple of bid lot as advertised ii. Price in multiples of Re 1 only iii. Number of shares and price per share be given in figures only 8. Payment Detail: a. Additional Amount Blocked in figures in words b. ASBA: Bank Account Number Bank Name and Branch 9. A confirmation by the Applicant (on behalf of joint bidders) that he/she has read, understood and agrees to such confirmations 10. Signature of First/Sole Applicant (with date) 11. Signature of ASBA Account holder(s) upto 3 (in case of joint accounts) 12. Authorization for necessary action by SCSBs for making the application 13. Broker/ SCSB / RTA / DPStamp (Acknowledging upload of Bid in Stock Exchange System) 14. Acknowledgement Slip for Broker / SCSB / RTA / DP for Revised Bid a. 8 digit Application Number b. PAN of First /Sole Applicant c. Bidders Depository Account Details Check Box for NSDL and CDSL single 16-digit field (consisting of DP ID and Client ID) d. Revised Amount Blocked less discount (if any) in figures e. Payment Details (ASBA Bank Account Number Bank Name and Branch ) f. Received from Name, Telephone/Mobile and Email of Bidder g. Stamp Signature of Banker h. Watermark in background indicating Revised Bid 15. Acknowledgement Slip for Bidder for Revised Bid a. Columns for Bid Options (Option 1, Option 2 or Option 3), rows for Number of equity shares bid, Bid price, Revised Amount Blocked b. 8 digit Application Number c. Name of First/Sole Applicant d. Acknowledgement of Broker / SCSB / RTA / DP e. Payment Details: ASBA (Bank Account Number Bank Name and Branch) E. Overleaf of Bid Revision Application Form 1. Bidder s Undertaking for revised bid separately drafted for Repatriation/Non- Repatriation Form). 2. Instructions corresponding to each item of revised form and specific instruction regarding : a. Bid Price Revision clearly specifying that only excess amount (if any) is to be blocked b. Attention of investors to be drawn to instruction that only retail individual investors can bid at Cut-off. 3. Issue Structure highlighting for different category of investors (Retail, Non Institutional and QIBs) a. Number of equity shares (reservation if applicable) b. Percentage of Issue available for allotment/allocation c. Basis of allocation in case of oversubscription d. Mode of allotment e. Allotment lot f. Who can apply (Summary) g. Terms of payment