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Use of Digital Signature and Maintenance of Electronic Records under Central Excise & Service Tax

Service Tax - By: - Ravi Kumar Somani - Dated:- 28-7-2015 - Government of India has in the recent past launched its dream initiative of Digital India which promises to integrate the government departments and the people of India ensuring that the government services are made available to citizens electronically and thereby increasing the work efficiency and reducing the paperwork. In order to implement the said initiative, steps were taken by the Central Board of Excise and Customs Central Excis .....

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elf attested by the manufacturer shall be used for transport of goods . Similar amendment was also introduced in the Service Tax Rules, 1994 vide Notification No. 5/2015-ST. Further it was informed that the board may, by notification, specify the conditions, safeguards and procedures to be followed by an assessee preserving digitally signed records or issuing digitally signed invoices. In order to give effect to the above amendments, CBEC has recently issued a notification No. 18/2015 CE NT date .....

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ital signatures meaning that the digital signatures have the same value as handwritten or signed signatures affixed to a document for its verification. Hence there is no issue as for the validity of the same. Generally, there are four classes of digital signature certificates viz Class 0, 1, 2 and 3, each class of Certificate provides specific functionality and security features and corresponds to a specific level of trust, Class 3 being highly secured and provides for higher level of trust. For .....

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r security levels and trust. Prior intimation to AC/DC 2) Every assessee proposing to use digital signatures shall intimate the following details to the jurisdictional AC/DC, at least 15 in advance: Name, e-mail id, office address and designation of the person authorised to use the digital signature certificate; Name of the Certifying Authority; Date of issue of digital certificate and validity of the digital signature with a copy of the certificate issued by the Certifying Authority along with .....

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tly provided for the use of digital signature/maintenance of electronic records but the same was followed by many assesses even before the existence of the said amendment, as digital signature/digital maintenance of records were given legal validity under section 4 of Information technology act, 2000 which overrides all other laws. For all such assesses already using digital signatures, it is advised to intimate at the earliest, even though the last date of intimation (i.e. July 21, 2015) has al .....

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rate Daily Stock Accounts in electronic form must be maintained for each factory; Separate output tax computations, CENVAT register must be maintained for each registered premises; This requirement is only for electronic maintenance of records and not for digital signatures, therefore single digital signature shall suffice even for multiple registrations of the same assessee. Submission of electronic records through e-mail or electronic storage device Every assessee opting to maintain records in .....

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