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AGENDA TO BOARD MEETING

Corporate Laws / Banking / SEBI / LLP - By: - Mr. M. GOVINDARAJAN - Dated:- 3-9-2015 - The term agenda is a Latin word. Originally the plural of Latin gerund agendum is now treated as a singular noun. Agenda gives the list of matters to be discussed in a meeting. The first step in improving meetings is to improve meeting agendas. Each meeting should have an agenda, preferably one developed prior to the meeting. It should be sent to participants in advance, if possible. Agenda should include the .....

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In this article the provisions relating to are discussed with reference to Companies Act, 2013, the Companies (Meetings of Board and its Powers) Rules, 2014, Secretarial Standard - 1 and the Responses by the ICSI, New Delhi on queries received on Secretarial Standard - 1 by the Institute. Besides agenda notes on agenda are usually sent to the directors before the board meeting. Why agenda to be sent Directors need to be informed about the meeting and the business to be transacted in the meeting. .....

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g with the notice. It is better to send the agenda and notes on agenda along with the notice. Even agenda and notes on agenda of a board meeting may be sent separately. There is no restriction for this but subject to the condition that both should be sent at least 7 days before the meeting. Agenda and notes on agenda shall be sent to all Directors by hand or by speed post or by registered post or by courier or by e-mail or by any other electronic means. These shall be sent to the postal address .....

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electronic mode to all directors and additionally if it is sent by speed post or by registered post or by courier to any or all the directors pursuant to the request or otherwise, additional two days need not be added. The agenda and notes on agenda shall also be sent to the original director at the registered address with the company, even if these have been sent to the alternate Director. The purpose for this is that the alternate director vacates the office the moment the original director re .....

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any information, relating to a company or its securities, directly or indirectly, that is not generally available, is likely to materially affect the price of the securities and shall, ordinarily including but not restricted to, information relating to the following: Financial results; Dividends; Change in capital structure; Mergers, de-mergers, acquisitions, delisting, disposal and expansion of business and such other transactions; Changes in any key managerial personnel; and Material events i .....

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the Board held in each financial year and also whenever there is any change in Directors. Where general consent has not been taken, the requisite consent shall be taken before the concerned items are taken for consideration at the meeting. The fact of consent having been taken shall be recorded in the minutes. Proof of sending and Delivery Proof of sending agenda and notes on agenda and their delivery shall be maintained by the company. While delivering notice or agenda or notes on agenda by han .....

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an be received. The proof of dispatch and delivery of the notice or agenda or notes on agenda should be preserved in good order in physical or electronic form as long as they remain current or for eight financial years, whichever is later and may be destroyed thereafter with the approval of the Board meeting in line with requirements for the destruction of the other records of the company. The proof of delivery of notice, agenda, notes on agenda etc., can be maintained and prescribed in soft for .....

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