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MEETING OF BOARD THROUGH VIDEO CONFERENCING

Corporate Laws / Banking / SEBI / LLP - By: - Mr. M. GOVINDARAJAN - Dated:- 6-11-2015 - Section 173 (2) of the Companies Act, 2013 ( Act for short) provides that the directors may participate in a meeting of the Board through video conferencing. Video Conferencing means audio visual communication facility employed which enables all the persons participating in a meeting to communicate consistently with each other without an intermediary and to participate effectively in the meeting. This procedu .....

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ideo conferencing, unless expressly permitted by the Chairman- The approval of the Annual Financial Statements; The approval of Board s report; The approval of prospectus; The Audit Committee meetings for consolidation of Financial statement including consolidated Financial Statement, if any, to be approved by the Board under Section 143 (1) of the Act; and The approval of the matter relating to the amalgamations, merger, demerger, acquisition and takeover. Procedure for conducting Video confere .....

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the meeting shall inform the directors regarding the option available to them to participate through video conferencing mode and shall provide all necessary information to enable the directors to participate through video conferencing; A director, who wants to participate the meeting through video conferencing, shall give prior intimation that effect sufficiently in advance so that the company is able to make suitable arrangements in this behalf; The director shall communicate his intention to t .....

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procedure; to ensure availability of proper video conferencing for providing transmission of the communications for effective participation of the directors and other authorized participants at the Board meeting; to record proceedings and prepare the minutes of the Board; to store for safe keeping and marking the tape recording or other electronic recording mechanism as part of the records of the company at least before the completion of audit of that particular year; to ensure that no person ot .....

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participating; That he has received the agenda and all the relevant materials for the meeting; and That no one other than the concerned director is attending or having access to the proceedings of the meeting at the location indicated. The Chairperson or the Company Secretary shall inform the Board about the details of the directors participating through video conferencing; He shall be counted for the purpose of quorum unless he is to be excluded for any items of business under any provisions of .....

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