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Procedure for export of sesame seeds to the European Union countries

DGFT - 37/2015-20 - Dated:- 3-2-2016 - Government of India Ministry of Commerce & Industry Department of Commerce Udyog Bhawan Notification No 37/2015-20 New Delhi, Dated : 3rd February, 2016 Subject: . S.O.(E) In exercise of the powers conferred by Section 5 of the Foreign Trade (Development & Regulation) Act, 1992 (No.22 of 1992), as amended, read with Para 1.02 of the Foreign Trade Policy, 2015-20, the Central Government hereby makes the following amendment, 1[with effect from 10.03.2 .....

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t broken Free Free Export of items both at Sl. No. 68A and 68B to European Union countries shall be permitted subject to following conditions:- (i) Indian Oilseeds & Produce Export Promotion Council (IOPEPC) is designated as competent authority to issue export certification. (ii) The IOPEPC shall issue export certification within two working days of receiving the request from exporter subject to a Certificate of Analysis by a NABL accredited laboratory. (iii) The has been outlined in the doc .....

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ness Operator 5. FSSAI Food Safety and Standards Authority of India 6. FNAO Food of Non-Animal Origin 7. FVO Food and Veterinary Office 8. GMP Good Manufacturing Practice 9. IOPEPC Indian Oilseeds and Produce Export Promotion Council 10. NABL National Accreditation Board for Testing and Calibration Laboratories 11. RASFF Rapid Alert System for Food and Feed LIST OF EUROPEAN COUNTRIES/TERRITORIES EU MEMBER STATES 1. Austria 2. Belgium 3. Bulgaria 4. Croatia 5. Czech Republic 6. Denmark, including .....

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nd Ceuta and Melilla eden 28. Sweden 29. United Kingdom PROCEDURE FOR CONTROL OF CONTAMINATION OF SALMONELLA IN SESAME SEEDS FOR EXPORT TO EU COUNTRIES Preamble Sesame is cultivated in over 60 countries of the world. Asian and African countries are the major producers of sesame. With an annual production of 0.6-0.8 million tonnes, India is the largest producer of sesame seeds on a global basis. By contributing nearly 25% to the international trade, India has also attained the status of the large .....

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s for the Indian sesame seeds. With effect from 1st October 2014, the EU has included sesame seeds in the list of products which are required to undergo an increased level (20%) of official controls. Accordingly this control is to be exercised on the imports of feed and food of non-animal origin (FNAO) at the points of entry in line with Regulation (EC) No. 669/2009. This decision of has been taken by the EU after considering the Rapid Alerts originating from several EU countries on account of m .....

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of India has vide its public notice no. 38/2015-2020 dated 1s October 2015 has decided to assign the responsibility of development and promotion of export of sesame seed to Indian Oilseeds and Produce Export Promotion Council (IOPEPC) and also of creating a system in place which would rule out any possibility of exports of Salmonella contaminated sesame seeds to the EU countries. All the sesame seed processing establishments including the merchant exporters engaged in the export of sesame seeds .....

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orts to EU are free from Salmonella contamination 2. Scope 2.1 All the establishments in India where sesame seeds are intended to be processed packaged and then warehoused for export to the EU countries and also the merchant exporters engaged in export of sesame seeds to EU countries. All such establishments including the merchant exporters will be referred to as Food Business Operators (FBO) hereinafter in this document. 2.2 The term sesame seed' for the purpose of this procedure refers to .....

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portal to reduce the paper work and also to provide a single window clearance' besides facilitating tracking and downstream traceability 3. Obligations of FBOs 3.1 To take all the measures to ensure the absence of Salmonella in the sesame seeds intended for export. 3.2 To obtain a Certificate of Export (COE) prior to shipment in respect of each consignment from the IOPEPC- the competent authority. 3.3 To affix such label/marking on each packet, bag, box etc. which among others will display a .....

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or recognition and registration of FBOs 4.1 The FBO should have a valid FSSAI License. 4.2. FBOs comply with the general and specific hygiene requirements as per EC regulation no. 852/2004 (Annexure A). The FBO should have developed and documented the processing protocols in conformity with GMP and should have created required infrastructure and engaged skilled manpower for implementation of the said protocol. The steps of this protocol must be displayed at appropriate places within the processi .....

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ratories after ascertaining the availability of adequate infra-structure and qualified personnel for conducting analysis of sesame seed samples for microbiological and other required attributes. The list of approved labs will be displayed on the website of IOPEPC and will be subject to review from time to time for additions and deletions. 5.2 The laboratory must be ISO/IEC 17025 NABL accredited for microbiological tests. 5.3 All the registered FBOs will facilitate sampling of their consignments .....

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D. 5.6 Once sampled and sealed, the unit will not shift the consignment to another location or approved premises. In case of exigency, this may be done only under the supervision of the representative of laboratory concerned. The format for submitting request for shifting the sampled consignment is given in Annexure E. 5.7 In order to facilitate exports in terms of savings on cost and time, the FBOs will have option of stuffing the cargo in the container in presence of the laboratory representa .....

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per procedure, tests positive for Salmonella, the laboratory will be obliged to immediately notify the FBO concerned and also intimate to IOPEPC. 5.9 The consignment which fails the test will be required to be treated appropriately within a reasonable time in consultation with IOPEPC and the FBO concerned will be required to maintain all the related records. 5.10 Protocols for sampling and anaylsis will be subject to review and refinement in consultation with the member laboratories 6. Issue of .....

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E will be 30 days from the date of issue of the laboratory test report. 6.4 The COE will bear adequate, commercially non-confidential information and code no. etc. for relating the certificate to the respective consignment. 6.5 The FBOs will be required to pay a fee of ₹ 25 per tonne, towards issue of COE, to IOPEPC. 7. Stuffing 7.1 The stuffing of the containers will be done under supervision of representative of the same laboratory which had drawn the samples and found the consignment fr .....

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e FBO concerned will be required to furnish a detailed explanation to IOPEPC clarifying that whether or not there was a lapse on the part FBO. 8.2 The IOPEPC will issue a NOC in respect of the rejected consignment to enable the FBO concerned reimport the consignment. 8.2 A committee constituted by IOPEPC will examine the explanation submitted by the unit and issue advice to the FBO concerned on the measures required to be undertaken by the FBO to prevent recurrence of such complaints. 8.3 The co .....

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sue of COE for the consignments of sesame seeds destined to EU countries. 9.3 The IOPEPC will be empowered to issue amendments to the procedures, required if any. 9.4 The IOPEPC will constitute standing committees for dealing with rapid alerts and any technical issue requiring its consideration. 9.5 On the basis of the recommendation(s) of the committee(s), the IOPEPC will issue advices and directives to the FBO concerned for upgrading its infrastructure and/or amend its protocols to meet the re .....

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tain an FBO wise RASFF database. LIST OF ANNEXURES ANNEXURE A: GENERAL AND SPECIFIC HYGIENE REQUIREMENTS ANNEXURE B: REQUEST FOR SAMPLING OF CONSIGNMENTS ANNEXURE C: SAMPLING PROCEDURE OF SESAME SEEDS ANNEXURE D: TEST REPORT ANNEXURE E: APPLICATION FOR SUPERVISION OF SHIFTING/RELOCATION OF CONSIGNMENT ANNEXURE F: REQUEST FOR ISSUE OF CERTIFICATE OF EXPORT ANNEXURE G: CERTIFICATE OF EXPORT ANNEXURE H: APPLICATION FOR ISSUE OF STUFFING CERTIFICATE ANNEXURE I: STUFFING CERTIFICATE ANNEXURE- A GENER .....

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that sesame seeds will subsequently undergo. 2. Notwithstanding the general duty laid down in paragraph 2, FBOs are to comply with appropriate community and national legislative provisions relating to the control of hazards in primary processing and associated operations, including: (a) measures to control contamination arising from the air, soil, water, feed, fertilizers, veterinary medicinal products, plant protection products and biocides and the storage, handling and disposal of waste; and .....

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ts; (c) to use potable water, or clean water, whenever necessary to prevent contamination; (d) to ensure that staff handling foodstuffs are in good health and undergo training on health risks; (e) as far as possible to prevent animals and pests from causing contamination; (f) to store and handle wastes and hazardous substances so as to prevent contamination; (g)to take account of the results of any relevant analyses carried out on samples taken from plants or other samples that have importance t .....

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records available to the competent authority and receiving food business operators on request. 6. FBOs producing or harvesting plant products are, in particular, to keep records on: (a) any use of plant protection products and biocides; (b) any occurrence of pests or diseases that may affect the safety of products of plant origin; and (c) the results of any relevant analyses carried out on samples taken from plants or other samples that have importance to human health. 7. FBOs shall, as appropr .....

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ion letter no. 3. Name and address of the exporter 4. IOPEPC RCMC no. 5. IOPEPC recognition no. 6. Address of the FBO's establishment where the consignment is to be sampled 7. Details of consignment to be sampled: Identification code (lot no./ batch no. etc.). Number of packages/bags Type of packaging Total quantity (MT) 8. Grade and variety of the product DECLARATION It is hereby certified that to the best of my knowledge and belief, the information furnished above is true and correct in al .....

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p;…………………………………………… PART II: TO BE FILLD OUT BY THE REPRESENTATIVE OF LABORATORY Sample details as per customer letter Sample slip no. 1. Name and address of the exporter 2. IOPEPC recognition no. and validity 3. FBO application no. and date 4. Consignment code (lot/batch no) 5. Product (sample description) 6. Total no. of bags 7. Type of packaging 8. Total quantity (MT) Actual .....

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laboratory sample To be filled out by the laboratory on receipt of the sample in the lab Date and time of receipt of samples : ………………………………………… Name of person receiving the samples : ……………………………………. Sample identification numbers: …………………&he .....

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;……… Label for sample container Name of laboratory Sample slip no. Sample description Consignment (lot/batch no.) Address where sampling was done Test(s) requested Date of sampling Name and signature of sampler Name and signature of customer A completed copy of this form is to be returned to the FBO while the other copy is to be retained by the Laboratory for future reference, if needed. ANNEXURE C SAMPLING PROCEDURE FOR SESAME SEEDS 1. The exporter shall provide the schedul .....

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tics such as origin, variety, type of packing, and marking. Laboratory sample: A representative part/quantity (sub sample) of the sample intended for laboratory testing for microbiological criteria. Each lot or sub lot to be examined shall be sampled separately. During the course of sampling and preparation of the samples, every precaution shall be taken to avoid any changes, which might affect the microbiological criteria and cause external contamination. All such items that may be required for .....

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sample will be aseptically and randomly drawn from five different bags/packages and then pooled to make one composite samples of 150g each. Five such composite samples will be prepared. A bag once sampled will not be sampled again. Thus from each consignment 25 different bags will be sampled. The composite sample will be placed in separate, clean, sterile, and labelled container/bag to ensure adequate protection from external microbiological contamination d. In case a consignment comprises mater .....

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Exporter's name and address: Request reference no. and date: Date of receiving the sample(s): Dates of start and completion of analysis: Sample description: ii) Sampling details (as per sample slip): Sampled by (name of the sampler and sampling agency): Sample Slip no.: Address of place of sampling Marking on the bags (if any) Date and time of sampling Consignment Details Consignment Code (lot /batch no.) Total no. of bags Type of packaging Total quantity (MT) No. of bags sampled Hologram /s .....

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arried out. Disclaimer: The analytical findings reported above reflect the quality of the sample at the time of testing. The lab cannot be made liable for the possible consequences of further development of microbes, which may depend upon storage, handling and weather conditions that may influence the results of the sample drawn at a later date/time. Signature of the authorized person …………………………………… .....

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p;………………………………………… Seal of lab ANNEXURE-E Application for supervision of shifting/relocation of consignment from sampling location to stuffing location Date………… To (Name of lab which had drawn sample for analysis) This refers to your certificate of analysis no ……………… dated…………ssued in the .....

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ion to stuffing location as per details given below on…………………… (date). Stuffing location: ……………………………………. We now request you to please depute your representative to supervise the activity of shifting/relocation. The details of consignment is given below, 1. Test certificate no. and date 2. Name and address of the FBO 3. IOPEPC recognition no. a .....

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ip;……………. Place: …………………………… This is to certify that, I have supervised the shifting/relocation of the aforesaid lot from the sampling location to the stuffing location as mentioned above. Date: Signature: Name of the representative of lab: Seal of Lab ANNEXURE-F APPLICATION FORM FOR GRANT OF CERTIFICATE OF EXPORTS To: IOPEPC This is to certify that the representative of undermentioned .....

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hipment of the above consignment to (country name). Date: (Signature) Place: Name and designation ANNEXURE-G CERTIFICATE OF EXPORT This is to certify that the under mentioned consignment of sesame seeds has been tested for Salmonella and has been found fit (free from Salmonella) for export. Certificate no. and date Validity (30 days from the issue of test report) Name and address of the FBO IEC Code number IOPEPC RCMC number IOPEPC recognition certificate number Name and address of FBO Destinati .....

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signatory Date: Place: ANNEXURE - H Application for Stuffing Supervision Date: To, (Name and address of the recognized lab) This refers to your certificate of analysis no………………dated ……..issued …………..against our request no……………………………..dated…………………………… Please depu .....

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E no. and date (copy to be attached). DECLARATION This is certified that to the best of my knowledge and belief the information furnished is true and correct in all respects. Signature of FBO representative: …………………………………………… Name of FBO representative: ………………………………………&hellip .....

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…….(name of destination country) 1. Pre-shipment stuffing certificate No…………… Dated ……… 2. Name and address of the Exporter 3. Details of consignment: Product details Consignment code (Lot / batch Nos). Number of bags/packages Packaging size Quantity (MT) (gross) 4. Date of stuffing/loading into the container 5. Address where stuffing/loading was carried out 6. Container No. 7. Name of the agency and stuffing supervisor 8. Bil .....

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lity issued by the authorized laboratory and Certificate of Export issued by IOPEPC. It is certified that stuffing/loading of the packages/bags of the above consignment has been carried out at the place of sampling. In case of shifting/relocation of the goods, if any, has taken place, the same has been done with the prior consent of this laboratory. 1. The seal numbers of the lots are the same as those at the time of sampling. 2. Stuffing/loading of sesame seeds into the containers has been carr .....

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