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Generation and quoting of Document Identification Number (DIN) on any communication issued by the officers of the Central Board of Indirect Taxes and Customs (CBIC) to tax payers and other concerned persons

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..... pal ADGs All Joint Secretaries/Commissioners, CBIC Subject: Generation and quoting of Document Identification Number (DIN) on any communication issued by the officers of the Central Board of Indirect Taxes and Customs (CBIC) to tax payers and other concerned persons- reg. In keeping with the Government's objectives of transparency and accountability in indirect tax administration through widespread use of information technology, the CBIC is implementing a system for electronic (digital) generation of a Document Identification Number (DIN) for all communications sent by its offices to taxpayers and other concerned persons. To begin with, the DIN would be used for search authorization, summons, arr .....

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..... a communication may be issued without the electronically generated DIN are as follows:- (i) when there are technical difficulties in generating the electronic DIN, or (ii) when communication regarding investigation/enquiry, verification etc. is required to issued at short notice or in urgent situations and the authorized officer is outside the office in the discharge of his official duties. 4. The Board also directs that any specified communication which does not bear the electronically generated DIN and is not covered by the exceptions mentioned in para 3 above, shall be treated as invalid and shall be deemed to have never been issued . 5. Any communication issued without an ele .....

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..... deleting the users as follows: (a) Add :- Officers name/designation and branch can be added by selecting appropriate designation and branch from the drop down menu provided against the respective column. (b) Activate :- Once the user activates the URL and provides the user name and password and OTP, the authorization will be processed by the system and shall be reflected as Green Radio button. (c) Inactivate :-Any already added user who may be diverted on temporary basis to attend to some other assignment in the case of administrative exigency, can be deactivated for time being by dragging the Green Radio button to the left by which it will become red in color showing the user's position a .....

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..... ction notices and arrest memos issued by the user. Initially, the figures under each category shall be 'zero'. (vi) The user shall click Generate DIN on the Menu Bar located at the left hand side of the screen and enter the details of the communication to be issued by choosing its category and selecting the appropriate title of the communication from the dropdown menu Choose Document (vii) After filling in all the required information, and clicking on the View Save DIN button, the user shall see a preview page. By clicking the Back button , mistakes or typographical errors, if any, can be rectified. Also, the user has the option of partially entering details in the System at a time and coming b .....

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..... th in which the DIN is generated, (c) ZCDR denotes the Zone-Commissionerate-Division-Range Code of the field formation/Directorate of the authorized user generating the DIN, (d) NNNNNN denotes 6 .digit alpha-numeric system generated random number. 10. The electronic generation of DIN and its use in official communications to taxpayers and other concerned persons is a transformative initiative. Principal Chief Commissioners/Principal Director Generals / Chief Commissioners/Director Generals must become fully familiar with the process involved. They are also urged to ensure that adequate and proper training is provided to all concerned officers under their charge to ensure its successful implementa .....

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