ROC Filing for Newly Registered Pvt. Ltd Companies

[Ishita Ramani]

Starting a private limited company is an exciting step for any entrepreneur. However, along with registration, it's essential to comply with legal commitments, one of which is the Pvt. Ltd ROC filing.

This article will help us to know the important forms of the Newly Registered Pvt. Ltd Companies.

What is ROC Filing?

ROC filing refers to submitting various documents and returns to the Ministry of Corporate Affairs (MCA) through the Registrar of Companies. This includes financial statements, annual returns, and other key company data.

Important ROC Filings for Newly Registered Pvt. Ltd Companies

Newly formed private limited companies are required to complete the following ROC filings:

1. Form INC-20A

This is the declaration of commencement of business to be filed within 180 days of incorporation. It confirms that the company has received the subscription money from its shareholders.

2. Form AOC-4

Filed annually to report the company’s financial statements, including balance sheet, Profit and Loss, auditor’s report, etc.

3. Form MGT-7

This is the company’s annual return, detailing shareholding structure, changes in directorship, and other statutory details.

4. DIR-3 KYC

Every director must file this form annually to verify their KYC details with the MCA.

Due Dates

• INC-20A: Within 180 days of incorporation
• AOC-4: Within 30 days of the AGM
• MGT-7: Within 60 days from the AGM
• DIR-3 KYC: On or before 30th September each year

Benefits of Timely Pvt. Ltd ROC Filing

• Avoids Heavy Penalties
• Maintains Legal Status
• Enhances Company Credibility
• Ensures Smooth Business Operations

Important Reminders:

• Maintain updated books of accounts and records.
• Conduct the first board meeting within 30 days of incorporation.
• Appoint a statutory auditor within 30 days of registration.
• Keep a calendar of due dates to avoid the last-minute rush.

Conclusion

Pvt. ltd ROC filing is not just a statutory requirement but also a responsibility for maintaining your company's legal and financial integrity. For newly registered companies, timely ROC compliance sets the foundation for smooth operations and long-term success.