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2025 (5) TMI 293 - HC - GSTRefund of IGST - inadvertent error in the GST number entered in the Shipping Bill - obligation to amend the Shipping Bill details in the Electronic Data Interchange (EDI) system and the GST portal to reflect the correct exporter s name - HELD THAT - Since there was an error due to mismatch in the Shipping Bill the petitioner wrote a letter to the respondent on 02.11.2022 to amend the Shipping Bill details in the order for the petitioner to claim the refund of Rs. 12, 26, 862/-. In response to the above letter the respondent issued a Certificate dated 08.12.2022 wherein the respondent stated that the petitioner had erroneously entered the details of the sister concern and the details of the Exporter were verified by verifying GSTR-1 and GST 3B. The respondent also stated that the Certificate was issued after scrutiny of the documentary evidence for export and further acknowledged that the correction as requested by the petitioner could not be carried out in the EDI Shipping Bill in the EDI system after completion of export and hence the Certificate was issued at the request of the petitioner. Conclusion - The respondent No. 2 is directed to amend the Shipping Bill in EDI System and the respondent No. 3 thereafter shall make necessary amendments in the GST Portal so as to grant refund to the petitioner for Shipping Bill No. 1208102. Such exercise shall be completed within a period of twelve weeks from the date of receipt of copy of this order. Petition disposed off.
1. ISSUES PRESENTED and CONSIDERED
The core legal questions considered by the Court in this matter are:
2. ISSUE-WISE DETAILED ANALYSIS Issue 1: Entitlement to Refund under CGST Act despite Error in GST Number in Shipping Bill Relevant Legal Framework and Precedents: The Central Goods and Services Tax Act, 2017 provides for refund of IGST paid on export of goods. The statute mandates that exporters are entitled to claim refunds upon proper documentation and compliance with procedural requirements. The Shipping Bill and GST returns (GSTR-1 and GSTR-3B) form critical components of such claims. Precedents establish that inadvertent clerical errors should not defeat substantive rights where the export has genuinely taken place. Court's Interpretation and Reasoning: The Court recognized that the petitioner had genuinely exported pharmaceutical raw materials and had paid IGST on the purchase of such goods. The error arose from the petitioner inadvertently entering the GST number of its sister concern in the Shipping Bill, which caused the export to be reflected under the sister concern's name. The Court noted that the sister concern had not made the export and had not claimed any refund, thereby negating any fraudulent intent. Key Evidence and Findings: The petitioner produced documentary evidence including the Tax Invoice dated 28.12.2018, Shipping Bill No. 1208102 dated 09.01.2019, and the Importer Exporter Code certificate. The petitioner also submitted a letter dated 02.11.2022 requesting amendment of the Shipping Bill and a Certificate dated 08.12.2022 issued by the respondent acknowledging the error and verifying the export details through scrutiny of GSTR-1 and GSTR-3B returns. Application of Law to Facts: The Court applied the principle that procedural errors which do not affect the substantive rights of parties should be rectified to avoid injustice. Since the export was bona fide and the error was inadvertent, the petitioner was entitled to the refund under the CGST Act, subject to correction of the Shipping Bill details. Treatment of Competing Arguments: The respondents contended that the Shipping Bill could not be amended post-export in the EDI system, which would prevent the refund claim. However, the Court found that the respondent No. 2 had issued a Certificate acknowledging the error and had no objection to amendment. The Court emphasized the need for administrative cooperation to prevent denial of legitimate refunds due to technical difficulties. Conclusion: The petitioner is entitled to the refund of Rs. 12,26,862/- along with interest, subject to rectification of the Shipping Bill details in the EDI system and GST portal. Issue 2: Authority and Obligation of Respondents to Amend Shipping Bill Details Post-Export Relevant Legal Framework and Precedents: The Customs Act and allied rules govern the filing and amendment of Shipping Bills. While amendments post-export are generally restricted, the authorities have discretionary power to rectify errors in exceptional cases to uphold justice and prevent hardship. Court's Interpretation and Reasoning: The Court observed that the respondent No. 2 (Customs authority) had acknowledged the error and requested the Additional Directorate General, DG System and Data Management, CBIC, New Delhi, to issue appropriate directions to enable amendment in the EDI system. The Court found that refusal to amend would result in denial of the refund rightfully due to the petitioner. Key Evidence and Findings: The affidavit-in-reply filed by respondent No. 2 indicated that amendment in the EDI system was not possible from their end without directions from the DG System. The Court relied on this to direct the respondents to cooperate and facilitate the amendment. Application of Law to Facts: The Court held that the respondents have a duty to facilitate correction of inadvertent errors in export documentation to ensure that the statutory refund provisions are effectively implemented. The Court directed the respondents to complete the amendment process within twelve weeks. Treatment of Competing Arguments: The respondents argued technical and procedural constraints in amending Shipping Bill details post-export. The Court acknowledged these but prioritized substantive justice and directed administrative coordination to overcome such hurdles. Conclusion: The respondents are obligated to amend the Shipping Bill in the EDI system and thereafter in the GST portal to enable the petitioner to claim the refund. Issue 3: Procedural Compliance and Grant of Refund under CGST Act Relevant Legal Framework and Precedents: The CGST Act and Rules prescribe the procedure for claiming refund of IGST on exports, including filing of GSTR-1 and GSTR-3B returns, and matching of Shipping Bill details. Courts have held that procedural lapses can be condoned if the substantive claim is genuine and supported by documentary evidence. Court's Interpretation and Reasoning: The Court noted that the petitioner had filed the refund claim through GSTR-1, but the mismatch in Shipping Bill details caused an error (SB003) on the ICEGATE portal. The Court found that the petitioner took timely steps to rectify the error and followed up with the authorities. Key Evidence and Findings: The petitioner's correspondence with the respondents, payment of Rs. 1,000/- for amendment, and issuance of the no-objection Certificate by respondent No. 2 were material in establishing procedural compliance and entitlement. Application of Law to Facts: The Court applied the principle of substantial compliance and held that the petitioner's claim was valid and should be allowed once the Shipping Bill details are corrected. Treatment of Competing Arguments: Respondents' technical objections were overruled in light of the petitioner's bona fide efforts and documentary proof. Conclusion: The petitioner's procedural compliance suffices for grant of refund upon correction of export documentation. 3. SIGNIFICANT HOLDINGS The Court held that:
Core principles established include the recognition that inadvertent clerical errors in export documentation should not defeat substantive rights to refund under the CGST Act, and that administrative authorities have a duty to facilitate correction of such errors to uphold justice. The judgment underscores the importance of procedural cooperation between Customs and GST authorities to ensure legitimate refund claims are not denied on technical grounds.
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