2025 (6) TMI 1894 - Board - SEBI

Segregation of client funds and securities - Monthly / Quarterly settlement of Funds and Securities - Reconciliation of Stock Mismatch alerts - discrepancies in taking running account authorisations - Reporting and short collection of Margin - Client Registration Process (KYC and KRA Process) - Segregation of client s funds and securities - Appropriate enforcement action against the Noticee - Violation relating to Stock reconciliation and Verification of Email ID Mobile numbers / Unique Client Code (UCC) verification have not been established. Segregation of client s funds and securities - HELD THAT - No explanation/documents were provided by it. The mandate of the Enhanced Supervision Circular dated September 26 2016 is unambiguous that transfer from client account to proprietary account is permitted only for legitimate purpose. Further the legitimate purpose should also be in the nature of recovery of brokerage statutory dues etc. The Noticee has cited reason of ease of doing business which is not the directive of the said SEBI Circular. Thus even though no misuse of client funds is observed the Noticee has violated the express mandate of the Circular. Thus I am of the view that violation of Clause 2.4.2 of Annexure to the SEBI circular SEBI/HO/MIRSD/MIRSD2/CIR/P/2016/95 dated September 26 2016 is established against the Noticee. Settlement of Funds and Securities - Noticee has admitted the allegations but has tried to justify it by calling them as minimal and due to technical glitches. As submitted such discrepancies were inadvertent and beyond the control of the Noticee. Be that as it may minimal number of non-compliances and technical glitches at the end of Noticee do not justify the non-compliances. Thus violation of the provisions of Clause 8.1 of Annexure of SEBI Circular SEBI/HO/MIRSD/MIRSD2/CIR/P/2016/95 dated September 26 2016 clause 12 of Annexure of SEBI Circular SEBI/MIRSD/SE/Cir-19/2009 dated December 03 2009 and SEBI Circular No. SEBI/HO/MIRSD/DOP/P/CIR/2021/577 dated 16th June 2021 is established against the Noticee. Stock Mismatch alerts - I note that for the 5 out of the 9 instances of stock mismatch alerts the Noticee while admitting the discrepancies has submitted that it has already taken corrective steps to ensure that no discrepancies in the back-office software of the Noticee arise in the future. The plain reading of the Circular suggests that an option is granted to the Stock Broker to either keep the securities in the CUSA until the client s funds obligation are met or shall be disposed of in the market by TM/CM within five trading days after the pay-out. Securities cannot be kept in the CUSA indefinitely in case the fund obligations are not met. The Stock broker is obligated to dispose of the securities in the market within five trading days after the pay-out. Further in terms of clause 4.4 of the said Circular in case the clients securities are kept in the CUSA beyond seven trading days after the pay-out the depositories are required to levy appropriate penalties upon such Stock broker(s). For these 4 instances the Noticee has submitted that for the client with UCC S849 the pay-out dates for the shares purchased by the client were October 25 2021 and October 26 2021. Due to non-realization of payment the shares were transferred to CUSA and subsequently on meeting the fund obligations the shares were transferred to client demat account on October 26 2021 and October 27 2021 respectively i.e. within 5 days from the date of purchase. Further for the UCC client 058 the shares were first transferred to CUSA and subsequently upon realization of payment the shares were transferred to client demat account within 5 days from the date of purchase of shares. Thus I agree with the justification provided by the Noticee for said 4 instances. However for the remaining 5 instance Noticee has admitted to the discrepancies which have now been rectified. Collection of Margin - The Noticee has clearly admitted to the contraventions while justifying them as minimal and due to inadvertent clerical error. Thus the violation of SEBI Circular No. SEBI Circular No. CIR/HO/MIRSD/DOP/CIR/P/2019/139 dated November 19 2019 is established against the Noticee. Registration Process - With regard to the other non-compliance(s) noted in the inspection relating to Stock reconciliation and verification of Email ID Mobile numbers / Unique Client Code (UCC) the DA after careful examination of the replies filed by the Noticee had observed that the violation related to Stock reconciliation and verification of Email ID Mobile numbers were not established against the Noticee. I have perused the observations of the DA in the Enquiry report along with the material available on record and agree with the DA s findings in that regard. The material available on record also does not warrant any interference at this stage. Appropriate enforcement action against the Noticee - I find that the DA in her report has recommended issuance of regulatory censure to the Noticee. Such a recommendation aligns with the broader objective of inspection which is to ensure that all intermediaries comply with the applicable laws. Further the fact that none of the violations have resulted in a loss to the clients is also the basis for why the measures available under the Intermediaries Regulations which are stricter in comparison to a censure are not being considered against the Noticee. The submissions of the Noticee in this regard are accordingly disposed of. SEBI has already passed an Adjudication Order against the Noticee and has imposed a penalty of Rs. 9, 00, 000 against the Noticee. The DA has also acknowledged that the Noticee has taken corrective steps to ensure that in future such lapses do not reoccur. Thus I agree with the recommendation of the DA that issuance of a regulatory censure to the Noticee would be apt and proportionate.

Summary

The core legal questions considered in the judgment are:

1. Whether the Noticee, a registered stock broker, violated specific provisions of the SEBI (Stock Brokers) Regulations, 1992 and applicable SEBI Circulars during the inspection period from April 1, 2021 to November 30, 2022.

2. Whether the alleged violations relating to segregation of client funds and securities, monthly/quarterly settlement of funds and securities, reconciliation of stock mismatch alerts, reporting and short collection of margin, client registration process (KYC and KRA), and verification of email IDs and mobile numbers/Unique Client Code (UCC) verification are established.

3. Whether the Noticee's submissions and explanations justify the alleged violations or mitigate the degree of contravention.

4. Whether the ongoing adjudication proceedings filed by the Noticee before the Securities Appellate Tribunal (SAT) affect the continuation of the present proceedings under the SEBI (Intermediaries) Regulations, 2008.

5. What enforcement action is appropriate against the Noticee for the established violations.

Issue-wise Detailed Analysis:

1. Violation of Segregation of Client's Funds and Securities

Legal Framework and Precedents: Clause 2.4.2 of Annexure to SEBI Circular dated September 26, 2016 mandates that transfer of securities or funds between the stock broker's client account and proprietary account is permitted only for legitimate purposes such as recovery of brokerage, statutory dues, or meeting debit client obligations. Daily reconciliation statements must be maintained.

Court's Interpretation and Reasoning: The Designated Authority (DA) found that the Noticee transferred Rs. 9.49 crores from client accounts to proprietary accounts via the settlement account on 15 sample dates without maintaining proper daily reconciliation statements. The Noticee contended that these transfers were legitimate, aimed at meeting client margin obligations and easing business operations, and denied misuse of client funds.

The Court noted that the SEBI Circular's mandate is explicit that transfers must be for legitimate purposes such as recovery of brokerage or statutory dues, and the Noticee failed to provide documentary evidence supporting its stated reasons. The rationale of "ease of doing business" was not recognized by the Circular as a legitimate purpose. Although no misuse of client funds was established, the Noticee violated the express mandate of the Circular.

Key Evidence and Findings: Bank statements and ledger books showed transfers totaling Rs. 9.49 crores. The Noticee did not provide explanations or supporting documents for these transfers despite requests during hearings.

Application of Law to Facts: The absence of documented legitimate purposes for the transfers and failure to maintain reconciliation statements constituted a violation of Clause 2.4.2 of the SEBI Circular dated September 26, 2016.

Competing Arguments: The Noticee argued no misuse occurred and transfers were legitimate for margin obligations, but failed to substantiate this. The Court rejected the "ease of doing business" justification.

Conclusion: Violation of segregation norms as per Clause 2.4.2 of the SEBI Circular was established.

2. Monthly/Quarterly Settlement of Funds and Securities

Legal Framework: Clause 8.1 of Annexure of SEBI Circular dated September 26, 2016, Clause 12 of Annexure of SEBI Circular dated December 3, 2009, and SEBI Circular dated June 16, 2021 require brokers to settle client funds and securities at least monthly or quarterly as per client preference, and send statements explaining retention of funds/securities and pledges.

Findings: The Noticee failed to settle client accounts in 9 instances, delayed settlements in 104 instances, and failed to send retention statements in 60 instances. These non-compliances related to 21,600 settlements over six quarters.

Noticee's Submissions: The Noticee admitted the discrepancies but emphasized the minimal percentage of violations (less than 1%), attributing them to technical glitches beyond its control, and highlighted prompt corrective actions taken.

Analysis: While the Noticee's efforts to rectify errors were acknowledged, the Court held that minimal non-compliances and technical glitches do not justify breaches of mandatory settlement requirements.

Conclusion: Violations of the settlement provisions under the cited SEBI Circulars were established.

3. Reconciliation of Stock Mismatch Alerts

Legal Framework: Clause 2.3 of SEBI Circular dated April 17, 2008, read with Clauses A(2) & A(5) of the Code of Conduct and Regulation 9(f) of SEBI (Stock Brokers) Regulations, 1992, require maintenance and periodic reconciliation of client collateral records. Clause 4 of SEBI Circular dated June 20, 2019 mandates disposal or transfer of securities in Client Unpaid Securities Account (CUSA) within five trading days after pay-out.

Findings: 23 stock mismatch alerts were noted; 14 were explained satisfactorily. For 9 instances, the Noticee attributed discrepancies to software errors or shares lying in CUSA. The DA rejected the software error defense due to lack of supporting documents and found failure to auction shares in CUSA within the prescribed five-day period in some cases.

Noticee's Submissions: The Noticee admitted discrepancies, stated corrective steps were taken, and argued that shares were transferred from CUSA to client demat accounts within five days upon fulfillment of fund obligations in four instances.

Analysis: The Court agreed with the Noticee on the four instances where shares were transferred timely but upheld violations for the remaining five instances where securities were retained beyond the stipulated period.

Conclusion: Violations relating to stock reconciliation and disposal of securities in CUSA beyond the prescribed period were established for certain instances.

4. Reporting and Short Collection of Margin

Legal Framework: SEBI Circular dated November 19, 2019 lays down guidelines for margin collection and reporting by trading members/clearing members.

Findings: The Noticee incorrectly reported end-of-day margin collection in 8 instances amounting to approximately Rs. 25.14 lakhs.

Noticee's Submissions: The Noticee admitted to minor clerical errors constituting only 0.016% of total margin reported during the investigation period and asserted no adverse impact on clients, with corrective measures implemented.

Analysis: The Court found that the admitted contraventions, although minor, violated the SEBI Circular provisions.

Conclusion: Violation of the margin reporting provisions was established.

5. Client Registration Process (KYC and KRA Process)

Legal Framework: SEBI Circular dated June 20, 2019, Clauses A(2) & A(5) of the Code of Conduct, and Regulation 9(f) of SEBI (Stock Brokers) Regulations, 1992 require proper client registration, including running account authorizations and capturing client details accurately.

Findings: Discrepancies were found in running account authorizations, signatures on blank pages, and missing email IDs and mobile numbers for a small fraction (0.22%) of clients.

Noticee's Submissions: The Noticee admitted inadvertent clerical errors, rectified them, denied mala fide intent, and pointed to absence of investor complaints.

Analysis: The Court emphasized the criticality of the client registration process for regulatory compliance and investor protection, rejecting minimization of violations based on their small scale or inadvertence.

Conclusion: Violations of client registration process requirements were established.

6. Verification of Email ID & Mobile Numbers / Unique Client Code (UCC) Verification and Stock Reconciliation

The DA and the Court found that violations relating to these aspects were not established based on the material and replies submitted.

7. Impact of Pending Adjudication Proceedings

The Noticee sought a stay of the present proceedings pending finality of an appeal before the SAT against an adjudication order imposing a penalty for the same cause of action.

The Court held that the present proceedings under the SEBI (Intermediaries) Regulations, 2008, and the adjudication proceedings under Chapter IV and VI of the SEBI Act, 1992, serve different purposes and are independent. SEBI's power to take multiple actions for the same violation is clear under Regulation 23 of the Intermediaries Regulations. The SAT's interim stay on penalty recovery does not bar continuation of the present proceedings.

Significant Holdings:

"The mandate of the Enhanced Supervision Circular dated September 26, 2016 is unambiguous that transfer from client account to proprietary account is permitted only for legitimate purpose. Further, the legitimate purpose should also be in the nature of recovery of brokerage, statutory dues, etc. The Noticee has cited reason of ease of doing business which is not the directive of the said SEBI Circular."

"Minimal number of non-compliances and technical glitches at the end of Noticee do not justify the non-compliances."

"Securities cannot be kept in the CUSA indefinitely in case the fund obligations are not met. The Stock broker is obligated to dispose of the securities in the market within five trading days after the pay-out."

"The scope and purpose of the present proceedings and the Adjudication proceedings is entirely different...SEBI is empowered to initiate multiple proceedings against the Noticee for violation of provisions of securities laws."

"Client Registration Process is crucial for financial intermediaries...It is mandatory for every intermediary to ensure that the client registration process is fool proof and intermediary is required to exercised due skill, care and diligence."

"None of the violations alleged and established by the DA in the Enquiry Report have resulted in losses to the Noticee's clients. Despite the alleged reporting discrepancies, the clients' funds remained intact and protected and there was no misuse of clients' funds nor was there any shortfall in maintenance of the clients' margins."

"The DA has also acknowledged that the Noticee has taken corrective steps to ensure that in future, such lapses do not reoccur."

Final Determinations:

The Court established violations by the Noticee of the following provisions:

• Clause 2.4.2 of Annexure to SEBI Circular dated September 26, 2016 (Enhanced supervision of Stock Brokers/DPs) relating to segregation of client funds and securities.
• Clause 8.1 of Annexure of SEBI Circular dated September 26, 2016, Clause 12 of SEBI Circular dated December 3, 2009, and SEBI Circular dated June 16, 2021 relating to monthly/quarterly settlement of funds and securities.
• Clause 2.3 of SEBI Circular dated April 17, 2008 read with Clauses A(2) & A(5) of the Code of Conduct and Regulation 9(f) of SEBI (Stock Brokers) Regulations, 1992, and Clause 4 of SEBI Circular dated June 20, 2019 relating to reconciliation of stock mismatch alerts and disposal of securities in CUSA.
• SEBI Circular dated November 19, 2019 relating to reporting and short collection of margin.
• SEBI Circular dated June 20, 2019 and Clauses A(2) & A(5) of the Code of Conduct read with Regulation 9(f) of SEBI (Stock Brokers) Regulations, 1992 relating to client registration process (KYC and KRA).

Violations relating to stock reconciliation and verification of email ID/mobile numbers/UCC verification were not established.

Given the nature and extent of violations, absence of client loss or misuse of funds, and corrective actions taken, the Court concurred with the DA's recommendation to issue a regulatory censure to the Noticee under Regulation 27(5) of the SEBI (Intermediaries) Regulations, 2008.

The Court rejected the Noticee's request to stay the proceedings pending appeal before SAT and proceeded to issue the regulatory censure accordingly.