Documentation & Process flow for export

[SAKTHIVEL PONNUSWAMY]

Export Documentation

Step: 1

Export consignment will be cleared from the factory on the strength of the following documents (under Physical removal)

1. Commercial Invoice
2. Packing list
3. ARE - 1
4. SDF form
5. Annexure C1 duly certified by Superintendent of Central Excise
6. Certificate of Country of Origin (CoO)
7. CT1 Certificate, if required.
8. Fumigation certificate, if required.

Note:

1. Usually commercial invoice, packing list, ARE-1 are prepared in quintuplicate. After signing the document Superintendent will retain fourth copy of commercial invoice, packing list, ARE-1 form and Annexure C1 for range office purpose.

2. Consignment will be cleared along with the following set of docs.

- Commercial invoiceand Packing List(Original, Duplicate, quintuplicate)

- ARE - 1 (Original, Duplicate, quintuplicate)

- SDF form (Original, Duplicate, quintuplicate)

- Annexure C1 Certificate

-CT1 Certificate, if required

- Certificate of country of origin

- Fumigation certificate, if required

Step: 2

On reaching customs station (ICD/customs Port) CHA will submit all the necessary documents and File shipping bill. After examination and inspection customs will approve shipping bill (Exchange control copy) and issue let export order to the CHA / Exporter. The said exchange control copy has to be filed with the authorised dealer (Bank) in turn the authorised dealer will forward the details to RBI for monitoring realisation of foreign exchange.

Step: 3

After receipt of shipping bill and let export order from customs CHA/exporter will hand over the cargo to the Carrier / shipping agent. On receipt of shipping bill and the cargo the carrier will issue bill of lading to the exporter.

Step: 4

After the carrier crosses the customs frontier of India the shipping line will file EGM (Export General Manifest) with the customs authorities of the goods shipped out of India. With the copy of EGM, CHA/Exporter will apply to the customs for issue of EP Copy (Export Promotion Copy) of shipping bill of the goods exported as per the EFM filed. After verifying all the documents per the EGM customs will issue EP copy of shipping bill, which in turn used by the exporter for claim of various export benefit from the Govt. of India.

Step: 5

Exporter shall get BRC from the authorised dealer (Bank). In order to get BRC the following documents needs to be submitted to the banks:-

• Commercial invoice
• Bill of Lading
• FIRC (Foreign inward remittance certificate)
• Shipping bill (Export Promotion copy)
• Insurance copy
• Covering Letter for issue of BRC/eBRC

Usually the above documents are filed with the authorised dealer within 21 days from the date of shipment. If delay happened need to give the reason for delay

Step: 6

On verification if everything found correct the authorised dealer (Bank) will issue BRC to the exporter. On being issue of BRC exporter is absolved of his obligation of receiving export proceeds into India.

Step: 7

Based on eBRC / export promotion copy of shipping bill / Landing document exporter can claim export benefit by filing necessary documents with DGFT / JDGFT.

Note: Online system has been introduced for filing various information with customs, DGFT and authorised dealer. Now BRC has been termed as eBRC since this certificate can be generated through online.