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Procedure for receipt, custody and issue of statutory forms - VAT - Delhi - 038Extract GOVT. OF NCT OF DELHI DEPARTMENT OF VALUE ADDED TAX BIKRI KAR BHAWAN, NEW DELHI No.VAT/Policy-III/2005-06/1041 Dated : 24/10/2005 CIRCULAR NO. 38 OF 2005-06 Procedure for receipt, custody and issue of statutory forms The Forms Branch incharge and STO (Forms) are responsible for the proper receipt, custody and issue of the statutory forms. Receipt of Forms Regular requisition/indent of respective forms be sent to printing press by STO (Forms). Advance intimation with quantity of respective forms ready for despatch should be obtained from the printing press and arrangements should be made for receiving the forms. He shall ensure that sufficient stock is available in the Forms Branch and wards till next lot is received. The bundles received from the printing press should be opened before a team of Officers deputed by CST and forms should be counted and taken into record after proper verification of the forms. The details of the forms should be verified with the indent placed with the Government printing press. Any deficiency or defect in the forms should be recorded and be immediately intimated to the concerned printing press. The deficiency or defect should be promptly recorded by the team entrusted with this work. The details of the forms should be entered in serial order in the computer as well as in the register maintained for this purpose. Custody The forms are to be staked in serial order and should be placed under safe custody. Inventory of the forms should be made after physical verification at the end of every quarter by the team of officers deputed for this purpose by the CST. Defective and unusable forms should be entered in a separate register and also to be mentioned in the main register relating to the respective forms and should be destroyed within one month by the Committee deputed for this purpose by CST. The forms once taken on records/stock, before they are destroyed should be declared obsolete. STO (Forms) should inform and make arrangements for destroying such forms in advance and fix a date for carrying this exercise with the approval of CST. The Committee is comprised of Addl. Comrnissioner (Admn.) -(Chairman)., Jt. Commissioner (Forms), Dy. Commissioner (Caretaking), AO (Vigilance), STO (Forms) -(Member Secretary). Before destroying the forms, the Committee should physically check and satisfy that the forms are old, obsolete, defective and unused forms and proper entries have been made in the registers. The Committee should also submit a report within two days after destroying the forms to the CST. Issuance of Forms Forms should be issued in serial order through computer on proper requisition from the ward incharges. The forms are to be issued only to the Ward Incharges who shall physically count and take the delivery of the forms from the Forms Branch. The receipt of forms should be acknowledged by the ward incharges by signing the issue register. The entries of issuance of forms should also be entered in the registers maintained for this purpose. At the end of the day, reconciliation of the forms should be made and entries are to be attested by the Forms Incharge and STO (Forms). There should not be any overwriting in the registers, In case of any cutting/correction on the register, explanatory note duly attested by STO (Forms) should be made. This issues with the prior approval of the Commissioner (VAT). (S.R. Maheshwari) VATO (Policy-III) No.VAT/Policy-III/2005-06/1041 Dated : 24/10/2005 Copy forwarded for information and necessary action to : 1. All Assessing Authorities 2. All Addl.CSTs/JCs/DCs 3. All Zonal DCs/JCs 4. PS to Commissioner, VAT 5. President, Sales Tax Bar Association (Regd.), Delhi. 6. Guard file (S.R. Maheshwari) VATO (Policy-III)
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