TMI BlogMeetings of Board through video conferencing or other audio visual meansX X X X Extracts X X X X X X X X Extracts X X X X ..... sufficient security and identification procedures; (b) to ensure availability of proper video conferencing or other audio visual equipment or facilities for providing transmission of the communications for effective participation of the directors and other authorised participants at the Board meeting; (c) to record proceedings and prepare the minutes of the meeting; (d) to store for safekeeping and marking the tape recording(s) or other electronic recording mechanism as part of the records of the company at least before the time of completion of audit of that particular year. 2 [(e) Any director who intends to participate in the meeting through electronic mode may intimate about such participation at the beginning of the calen ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... ire, to participate may intimate his intention of participation through the electronic mode at the beginning of the calendar year and such declaration shall be valid for one calendar year. (f) In the absence of any intimation under clause (c), it shall be assumed that the director shall attend the meeting in person. (4) At the commencement of the meeting, a roll call shall be taken by the Chairperson when every director participating through video conferencing or other audio visual means shall state, for the record, the following namely:- (a) name; (b) the location from where he is participating; (c) that he has received the agenda and all the relevant material for the meeting; and (d) that no one other than the concerned ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... nt to this effect and it is so recorded in the minutes of the meeting. (8) (a) Every participant shall identify himself for the record before speaking on any item of business on the agenda. (b) If a statement of a director in the meeting through video conferencing or other audio visual means is interrupted or garbled, the Chairperson or Company Secretary shall request for a repeat or reiteration by the Director. (9) If a motion is objected to and there is a need to put it to vote, the Chairperson shall call the roll and note the vote of each director who shall identify himself while casting his vote. (10) From the commencement of the meeting and until the conclusion of such meeting, no person other than the Chairperson, Director ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... specified under section 118 of the Act and signed by the Chairperson. Explanation.- For the purposes of this rule, video conferencing or other audio visual means means audio- visual electronic communication facility employed which enables all the persons participating in a meeting to communicate concurrently with each other without an intermediary and to participate effectively in the meeting. ********* Notes:- 1. Omitted vide N OTIFICATION dated 14 th August, 2014 , before it was read as, which shall be in India, 2. Substituted vide F. No. 1/32/2013-CL-V-Part - Dated 13-7-2017 , before it was read as, (e) to ensure that no person other than the concerned director are attending or have access to the proceed ..... X X X X Extracts X X X X X X X X Extracts X X X X
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