Who is Responsible for Pvt. Ltd Annual Filing?

[Ishita Ramani]

A Private Limited Company in India enjoys the perks of a corporate structure but must also follow strict compliance requirements, including Pvt Ltd Annual Filing.

In this article, we shall look into who is responsible for Pvt. Ltd Annual Filing.

What is Pvt. Ltd Annual Filing?

Pvt. Ltd Annual Filing refers to the yearly submission of financial statements, annual returns, and tax-related documents to the Registrar of Companies (ROC) and the Income Tax Department. It helps ensure the company is legally compliant and financially transparent.

Who is Responsible?

The primary responsibility lies with the Directors of the company. As per the Companies Act, 2013:

• Directors must ensure all necessary documents are filed accurately and on time.
• The Company Secretary (if appointed) should play a vital role in preparing and verifying filings.
• Chartered Accountants (CA) and compliance experts assist in preparing audited financials and filing forms.

Key Filing Responsibilities of Directors

• Maintain Books of Accounts
• Appoint an Auditor
• Conduct Board Meetings
• File Forms MGT-7 and AOC-4
• Ensure timely ITR Filing (Form ITR-6)
• Verify Statutory Registers and Records

Important Forms Involved in Pvt. Ltd Annual Filing

• Form AOC-4: Financial Statements (due within 30 days of AGM)
• Form MGT-7: Annual Return (due within 60 days of AGM)
• ITR-6: Income Tax Return

Conclusion

Directors hold the ultimate responsibility for ensuring that Pvt. Ltd Annual Filing is completed correctly and on time. While professionals can support the process, legal accountability lies with the management. Staying compliant not only helps avoid penalties but also fosters long-term business growth and stability.