Inspection of documents kept by Registrar - Whether certified copies to Income-tax Department can be furnished free of cost - Companies Law - Letter : No. 8(2)610/60-PR,

Circular Letter : No. 8(2)610/60-PR, dated 14-5-1960. Subject:- Inspection of documents kept by Registrar - Whether certified copies to Income-tax Department can be furnished free of cost The facility of free inspection of documents filed by companies with the Registrar pursuant to the provisions of the Companies Act is now allowed, inter alia, to authorised representatives of the income-tax and Police Departments and of the Reserve Bank of India. Two points were raised in this connection recently for consideration by this Department, viz., whether (a). certified copies also can be issued free of cost to the Income-tax Department to whom the right of free inspection is allowed; and (b). the concession of free inspection of documents at the Registrar s office may be allowed to representatives of other Government departments on request. After careful consideration of the matter, it has been decided that (a). certified copies should not be issued by the Registrar free of cost to any one; the party given the right of free inspection may as well take a copy at his/their own cost and without the payment of any fee, by deputing responsible officer to the Registrar s office for this purpose. (Minor information, such as, the name or registered address of a company, can, of course, be supplied by the Registrar without insisting on the payment of any fee); and (b). all Government Departments may be treated on the same footing so far as the granting of the free inspection at the Registrar s office is concerned. It is, therefore, requested that future applicants for copies of documents filed with the Registrar may be advised accordingly.