Procedure for reconstruction of Export Promotion (E.P.) Copy Shipping bills – reg - Customs - F.No. S/12-Gen- 42/2008-09 A(M) Export JNCH

OFFICE OF THE COMMISSIONER OF CUSTOMS (EXPORT) JAWAHARLAL NEHRU CUSTOM HOUSE, SHEVA, DISTT. RAIGAD MAHARASHTRA- 400 707 F.No. S/12-Gen- 42/2008-09 A(M) Export JNCH Date : 04.02.2009 Standing Order No. 03 /2009 Sub : Procedure for reconstruction of Export Promotion (E.P.) Copy Shipping bills reg. Representations have been received from Members attending the Permanent Trade Facilitation Committee meetings that there is no uniform policy in dealing with applications made by them for reconstruction of Export Promotion (E.P.) Copy of Shipping Bills in cases where such documents have been lost or misplaced. It has been decided that applications for reconstruction of E.P. Copy of Shipping Bill which are not more than 5 years old shall be considered in terms of the following guidelines laying down a uniform and streamlined procedure for reconstruction of E.P. Copy of Shipping Bills. 2. All requests for reconstruction of E.P. Copy of Shipping Bill would be centralized at CFS Dronagiri under the supervision of AC/DC (Admn). He will nominate one Examiner to scrutinize such applications. The exporter s request should be accompanied with the following documents:- i. FIR of loss of documents ii. Bill of Lading iii. Any original copy of Shipping Bill, generated by the System iv. Customs/Central Excise Attested Invoice and Packing List v. Mates Receipt vi. AR-4/ARE-I, etc. vii. Bank Realisation Certificate. viii. The proof of payment of fees as applicable under the Customs Act, 1962. 3. Reconstruction process shall start only if all the above said documents are found in order. Further, if any deficiency is noticed, the same should be conveyed to the exporter/CHA by issuing Deficiency Memo. Later on the examiner should take a Print Out of the S/bill from the EDI System. 4. The file shall then be put up to Appraising Officer (A.O.), who will cross-check the particulars of Shipping Bill submitted by the exporter and the print out of Shipping Bill from EDI system. The A.O. shall obtain a No Objection Certificate from the concerned verification section to the effect that no benefit has been obtained earlier on the Shipping Bill for which reconstruction has been requested. After that the application shall be put up to the AC/DC (Admn) for permission to grant the reconstruction. 5. After a decision is taken permitting reconstruction of E.P. copy of Shipping Bill, the exporter would be required to furnish an indemnity bond indemnifying the amount of benefit availed under that particular Shipping Bill. The indemnity bond shall be kept in the safe custody by the Examiner deputed for the reconstruction after its acceptance by proper officers. 6. A separate register in the following format shall be maintained by concerned section clerk containing details of receipts of requests for reconstruction of Shipping Bills and their disposal. The same will be put up to the concerned AC/DC incharge in the 1st week of following month for information and endorsement with name and dated signatures each month. (1) (2) (3) (4) (5) (6) (7) (8) S.No. F.No Name of Exporter Name of CHA Type of S/Bill S/B No. and Date FOB Value of export Item of Export (9) (10) (11) (12) (13) Reasons for reconstruction Receipt date of request for reconstruction Date of approval of reconstruction Reconstructed Copy handed over to exporter on Remarks, if any 7. The E.P. copy of Shipping Bill will be reconstructed after proper remarks are given in the manual register against the shipping bill that Reconstruction allowed as per order dated by the Asstt./Dy. Commissioner of Customs (E.P.) vide F.No .. . The register shall be put up to the Appraiser and the Asstt. Commissioner/Dy. Commissioner of Customs for their countersignatures. Further, before handing over the reconstructed copy of the S/Bill, the file should also be forwarded to the EDI section for updating of the record in the EDI system for the relevant S/Bill. 8. The above procedure is devised basically to ensure that there is no double use of the Shipping Bills. In case, it comes to the notice that lost Shipping Bills are presented for taking benefit again, such matter should immediately be brought to the notice of the Asstt. Commissioner/Dy. Commissioner of Customs in charge who will deal with such cases very sternly. 9. It is clarified that requests for reconstruction of documents more than five years old shall not be accepted for reconstruction. Only exception in entertaining request of reconstruction of E.P. Copy of Shipping Bills more than five years old shall be where it is evidenced with documentary proof that the Shipping Bill, for which reconstruction is being sought, was lost from the office of Customs/DGFT or any other government office where it was submitted for any statutory requirement. 10. In respect of those cases, which have been rejected in the past solely on the ground of delay in making the request for reconstruction, fresh requests for reconstruction can be made in terms of this Standing Order provided the Shipping Bills are not more than five years old at the time of making the first request. The above guidelines come into force with immediate effect should be strictly followed by the concerned officers and staff. (K.L.GOYAL) COMMISSIONER OF CUSTOMS (EXPORT) To All the Concerned Officers Copy for information to : 1. The Chief Commissioner of Customs, JNCH, Sheva 2. The Commissioner of Customs (Import), JNCH, Sheva. 3. All the Addl./Commissioners of Customs (Export), JNCH, Sheva. 4. All the Asstt./Commissioners of Customs (Export), JNCH, Sheva. 5. Office file.