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TMI BlogIndian Customs EDI System (ICES) – Exports: Automation of Allotment of Rotation Number for vesselsX X X X Extracts X X X X X X X X Extracts X X X X ..... ed for grant of entry outwards, port clearance and automation of Customs operations at the Docks/CFSs (for which a separate public notice would be issued). In addition, certain other changes are being made in ICES regarding the procedure for calculation of export cess and in the movement of shipping bill, after submission of replies to queries raised by more than one officer. Accordingly the following changes are being made in the existing procedures with effect from 23.02.2001 1. ROTATION NUMBER A. From 23.2.2001, the application for allotment of rotation number would be filed in the noting section (during office hours) with the particulars as per Annex. 1. After confirmation of the particulars as per checklist generated the rotation number and date would be generated by the system. This would be indicated on the printout available from the EDI section, IInd floor, Annex Bldg., along with all other particulars provided in the application. Two copies would be printed, of which one copy would be retained at the EDI section for handing over to the noting section. In the case the system generated rotation number is to be cancelled, the shipping agent would approach, the Noting Se ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... ange in rotation number after LEO, the application would be submitted to the PO, who would carry out the change on the system. The system would report this change to the AC/DC (Docks). It may be noted that no reprints of the already printed copies of the shipping bill be generated at this stage. The changes would be incorporated in the EP/DEPB copies of the shipping bill. D. Changes in particulars declared at the time of applying for system generated Rotation Number. From 23.2.2001, Shipping Agents would be allowed to change the following particulars indicated at the time of applying for rotation number. 1. Change in name of Master 2. Change in Next port of call Upto LEO these changes may be made by EO/Appr. And after LEO these may be made by PO. Two copies of the revisions would be printed and one copy retained by the noting section. II. Changes in the information required to be submitted at the time of filing a shipping bill (modification in Annexure A & B). With effect from 23.2.2001, the following additional fields would be incorporated after the existing fields, in Annexure A/B, for entry at the service center: a. Nature of Cargo b. Gross weight of consignment c ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... TION OF EXISTING PARTICULARS BY CHAS/shipping agents All CHAs and Shipping Agents are informed that both Customs and Port authorities would switch to use of a PAN based directory shortly. The agents are accordingly advised to commence registration of their PAN particulars, with the designated officer, with effect from 23.2.2001 as per format given in Annex 5. They would be required to produce either the original PAN card issued by the Income Tax authorities or a self-attested copy thereof, at the time of registration. It may be noted that in future, filing of documents at the Service Centre would only be possible on the basis of the PAN Number. On account of changes made in the structure of the existing CHA/Shipping Agents directories in ICES, all agents are advised to reconfirm their particulars (eg address, city, pincode, phone/fax/email/status of CHA licence etc., as per Annexure 6) prior to 23.2.2001. They are advised to contact DC (EDI), in this regard. It may be noted that they may not be able to file documents in the system, in case the particulars are not reconfirmed before 23.2.2001. VI DIRECTORIES OF CODES TO BE USE The following sets of codes would be used for date e ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... If the code for a particular international port does not exist in the UPNLOCODE directory, then a five-digit code of the nearest port in that country should be used and it should be suffixed with the letter "X" as the sixth character, to indicate that it is not the exact port code but an approximation. 3. The name of the actual port whose code is not available in the UN/LOCODE list would also be required to be entered at the Service Centre. 4. In case the destination is other than a port, eg an oil rig in international waters, the code XXXXXX is to be used. 5. For Indian locations all the port codes must be indicated at 6 character level. The first two characters would be the country code, the next three the port code and the last character is the function Identifier. 6. The functional identifier indicates the nature of the location ie whether it is a port, airport, ICD, land border etc. Though a city in India may have more than one functional identifier shown against it in the UN/LOCODE list/unece.org website, only one identifier should be indicated at a time (eg. INRTCI for Ratnagiri port and INRTC4 for Ratnagiri airport) Details of the functional identifiers are indicat ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... Appraiser/Superintendent. The EO/Inspector's query may be rejected or approved by the Appraiser/Superintendent. If approved, it would then be sent to AC/DC for final approval. If no query has been raised by the EO/Inspector and the Appraiser/Superintendent has directly raised a query, this too would require approval of the AC/DC.
• The AC/DC may raise supplementary queries on the document, i.e. in addition to the queries already raised by the EO/Inspector, the reply would be routed through the AC/DC but not through the Appraiser/Superintendent. The latter would however be able to view the reply when the document is marked back to him by the EO/Inspector. At that stage he would also be able to raise a separate query if required. It may be noted that this is different from the existing procedure where the query having been approved by the AC/DC, the reply is directly marked to the concerned officer and not routed through the AC/DC.
Any documents already pending in the error queue on this account may kindly be brought to the notice of DC (EDI)/System Manager for necessary remedial action by NIC.
(S.P.S. PUNDIR)
COMMISSIONER OF CUSTOMS (EP) X X X X Extracts X X X X X X X X Extracts X X X X
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