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TMI BlogShare Transfer - Registration of Guidelines for good or bad delivery of documentsX X X X Extracts X X X X X X X X Extracts X X X X ..... t these guidelines immediately. GUIDELINES: FOR GOOD OR BAD DELIVERY OF DOCUMENTS Sl.No. Good or Bad Delivery Remarks 1 2 3 Transfer Deed 1. Transfer deeds in the prescribed form and printed with the words "For the ............. Stock Exchange". Good Stock Exchange emblem may or may not be printed. Month and year of printing may or may not be put on the reverse of the transfer deed. 2. Transfer deeds with any correction, erasure, overwriting, alteration or crossing out. Good If properly authenticated under the signature by the transferor(s) or by the transferee along with the last lodging broker. 3. Mutilated transfer deed with signature of the transferor, witness, directors and officers of the company or distinctive numbers or any material portion badly torn or defaced. Bad -- 4. Consideration amount and date of execution of the transfer deeds are filled in. Bad -- 5. Income-tax authority or Collector signs as transferor. Good Number and date of the relative order necessary. 6. Instead of executor's signature, his agent's signature is put on the transfer deed. Good Number and date of registration on power of attorney necessary. 7. Executor's signa ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... y of the company (other than a director). Good Delivering broker to confirm in the transfer deed signatory other than a director is authorised as per board resolution. 20. Transfer deeds signed under power of attorney where the power given is subject to conditions. Bad -- 21. Transferor's signature witnessed by a person but his full name not given. Good If the name and address of the witness are perfectly legible. 22. Company's name has been changed but the old name is mentioned in the transfer deed. Good -- 23. Signature of the witness in English, Hindi or in anyone of the scheduled languages in India. Indian languages : (1) Assamese, (2) Bengali, (3) Gujarati, (4) Hindi, (5) Kannada, (6), Kashmiri, (7) Malayalam, (8) Marathi, (9) Oriya, (10) Punjabi, (11) Sanskrit, (12) Tamil, (13) Telugu and (14) Urdu -- as per Constitution of India -- Eighth Schedule [Articles 314(i) and 451]. Good -- 24. Transferor's signature attested by a notary public. Good The necessary stamps prescribed for such attestation should be affixed. 25. The endorsement of the prescribed authority (e.g., Registrar of Companies) bears the same date as the date from which the register of me ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... Good If attested by a special executive magistrate or any other person authorised to attest signatures under the seal/stamp of his office. 38. Sale of securities in the name of a minor but guardian signing as guardian for the minor. Good A certified copy of Court's Order for the sale should be attached except in cases where it is specifically exempted. 39. Transfer deeds signed on behalf of minor or a lunatic, whether the name of the guardian is mentioned or not in the Share Certificate. Bad Unless accompanied by a certified copy of the relevant Court Order for the sale. 40. Transferor and the witness being each other's spouse. Bad -- 41. Shares are in different Register folios but names on different certificates are identical and standing in one name, delivered as one lot with one transfer deed. Good Provided separate transfer deeds are attached to old and new shares, if the new shares are not pari passu with the old shares and the dividend amount adjusted. Information about registered folios can be given anywhere in the transfer deed. 42. For trading unit : In accordance with the existing practices subject to not more than five transfer deeds in respect of inte ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... the back of the transfer deed. Bad -- SHARE CERTIFICATES 54. Second call paid first and the first call paid thereafter. Good Payment should have been made of the interest demanded by the company for late payment of call or the difference in dividend if smaller dividend is paid. 55. Company's name has been changed but it has not been corrected on the share certificate. Good -- 56. If there is no common seal of the company or the seal is mutilated. Bad -- 57. Revenue stamps affixed/ impressed by the company on the share certificate has come off. Good -- 58. The last date for payment of call has expired and the call has not been paid or if the call has been paid, the necessary call receipt has not been attached. Bad -- 59. Call receipt is attached but the call has not been endorsed on the share certificates. Good (i) Valid until the closure of Register of Members of the Company, where such closure falls after a period of 3 months from the due date for payment of call money. or (ii) Where the closure of the Register of Members falls within the period of 3 months from the due date for payment of call money, valid until the closure of Register of Members occ ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... y the same branch, stating that the bank has no interest whatsoever in the shares under reference. 70. Share certificates with irrele- vant or extraneous rubber stamp or writings on the scrip. Good Provided the rubber stamp or the writings does not affect any material portion of the scrip. 71. Certificates badly torn as is not to be in a deliverable condition or share certificate torn through and through or badly torn as to obliterate or render illegible or create the impression of cancelling the numbers or director's or other signature or the date or any other particulars or if it is written upon or damaged or mutilated by advertisements, printing, rubber stamp or otherwise or if a material part of the certificate be torn out or cut off. Bad Provided the cutting off of a part of the margin of the paper and affixing of bar code on the certificate shall not be bad. 72. Increase or decrease of the capital and if the certificate does not carry the endorsement on the face of the certificate. Good -- 73. Certified transfer deeds and share certificate delivered in part for bargains in market trading unit. Good -- 74. If the name of the company has been disfigured in the ..... X X X X Extracts X X X X X X X X Extracts X X X X
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